Academic Programs Administrative Assistant

Hampton University; Hampton (VA); On-site; USD 35,000 - 50,000; Full time

Job summary

Hampton University Liberal Studies department seeks a secretary to provide administrative and clerical support for the program. The secretary will report to the Director of Liberal Studies and handle inquiries on degree requirements, course scheduling, classroom assignments, instructor assignments and student enrollment in degree programs.

The role also includes budgetary procurement of office supplies, classroom materials, and travel arrangements to support departmental activities.

Qualifications

• Performs multiple tasks and works well under pressure.
• Team oriented with collaborative mindset.
• Provides courteous, timely information to inquiries.
• Experience in a school/college setting is preferred.
• Desires implementing office systems to improve workflows.
• Capable of managing fast-paced environments.

Responsibilities

• Respond to student, faculty, and admin inquiries with accurate information.
• Maintain calendars and coordinate Department Chair and faculty meetings.
• Prepare agendas and distribute minutes for faculty meetings.
• Process budgetary procurement of office supplies and materials.
• Coordinate travel arrangements and class/course logistics.
• Handle department documents (syllabi, midterms, grades) and records.

Skills

Multitasking under pressure

Team oriented

Customer service in timely manner

School/college setting experience

Office system implementation

Fast-paced environment management

Education

College degree in psychology, college credits, and/or high school diploma or GED

Tools

Microsoft Office

File systems

Clipart

Job description

Hampton University Liberal Studies department seeks a secretary to provide administrative and clerical support for the program. The secretary will report to the Director of Liberal Studies and handle inquiries on degree requirements, course scheduling, classroom assignments, instructor assignments and student enrollment in degree programs.

The role also includes budgetary procurement of office supplies, classroom materials, and travel arrangements to support departmental activities.