Academic Program Spec I

University of Florida; Gainesville (FL); On-site; USD 49,000 - 51,000; Full time

Job summary

The University of Florida’s Heavener School of Business seeks an Academic Program Specialist I to support study abroad programs and international student services on the Gainesville campus. You will coordinate application audits, advise students and families, and assist with admissions and scholarships information.

Primary duties include managing IP office activities, scheduling events, updating program resources, and recruiting/supervising student assistants, with a focus on clear communication

Qualifications

• Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.
• Terra Dotta experience is highly desirable.
• Excellent written and oral communication required; strong MS Excel and Microsoft Office skills.

Responsibilities

• Serve as the primary contact for the IP Office and manage general inquiries and reception duties.
• Oversee application audits and progression for study abroad applications; liaise with UFIC and admitted students.
• Manage calendars for the IP department and process course equivalency requests.
• Assist with scheduling information sessions, appointments, meetings, and promotional materials.

Skills

Communication skills

Microsoft Office

Excel

Teamwork

Collaboration

Education

Bachelor's degree

Tools

Terra Dotta

Job description

Academic Program Spec I

Job No: 541000

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Academic Advising/Support, Office/Administrative/Fiscal Support, Student Services

Department: 17220500 - BA-UPO INTERNATIONAL

Job Description

Classification Title

Academic Program Spec I

Classification Minimum Requirements

Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

Job description

About the Heavener School of Business

One of the nation's top-ranked undergraduate public business schools, the Heavener School of Business offers bachelor's degrees in Finance, General Studies, Information Systems, Management, and Marketing to more than 5,000 students. The four pillars that drive the Heavener School of Business are Academics, Career Development, International Studies, and Leadership. With this foundation, Heavener graduates are prepared to build exceptional careers and lead lives of purpose.

About the University of Florida

The University of Florida is a major research institution that is leading the way by harnessing the power of artificial intelligence (AI), leveraging the brightest minds, and educating the next generation of leaders to solve some of the world's most formidable challenges. Every day, the people and programs at the University of Florida solve problems, change lives and widen our view of what's possible. See what our work means for you.

Key Functions and Responsibilities Include but are not limited to

• Serving as the primary contact for the IP Office, addressing general inquiries through various communication modes.Undertaking general office responsibilities, including reception duties and supply orders.
• Oversees the process of application audit and review, and application stage progression for all study abroad applications, including providing critical information to applicants regarding next steps, sorting application materials, and liaising with newly admitted students and University of Florida's International Center (UFIC).Oversees the processing of applications and records and makes independent decisions regarding application audits and pre-approvals for Heavener International Study Abroad Programs following prescribed guidelines. Provides information and advice to current and prospective students, parents, faculty regardingacademic programs, admissions, financial aid, and scholarships.
• Manages calendars for the IP department, as well as overseeing and processing course equivalency requests.
• Assisting in scheduling activities such as information sessions, setting appointments, organizing meetings, and preparing promotional materials.
• Updating academic resources such as program websites.
• Assisting with document preparation and travel arrangements.
• Assisting the IP Team in coordinating study abroad events including Study Abroad Fairs, Business Bashes, etc.
• Processing HSB sponsored programs' transcripts.
• Contributing to program assessment and performance.
• Recruiting, training, and supervising student assistants for the IP department.

Candidates are required to exhibit excellent written and oral communication as well as strong Microsoft and excel skills including teamwork and collaboration.

Expected Salary

$49,000 - $51,400

Required Qualifications

Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

Preferred

Bachelor's degree and a minimum of two years of full-time professional experience.

Experience with and knowledge of Terra Dotta is highly desirable.

Health Assessment Required:No

Applications Close: 08 September 2026

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.