MGR, Academic Support Srvcs

University of Florida; Gainesville (FL); On-site; USD 70,000 - 75,000; Full time

Job summary

University of Florida is seeking a Manager, Academic Support Services at its Main Campus in Gainesville, FL. The role oversees budgeting, event planning, industry engagement, and student development activities within the Finance Professional Development program, coordinating with Warrington College and alumni networks.

Responsibilities include program administration, vendor coordination, media collateral, and maintaining partnerships to place students in internships and full-time roles.

Qualifications

• Bachelor's degree in an appropriate area.
• Two years of relevant experience or an equivalent combination of education and experience.
• Strong written and verbal communication skills.

Responsibilities

• Perform administrative and coordination tasks for the Finance Professional.
• Track program activities using a project management tool.
• Manage program budget across accounts and process payments and reimbursements.
• Coordinate logistics for visiting industry professionals and firms, register visitors, and prepare itineraries.
• Collaborate with Marketing and Communications to capture media at events and prepare collateral.
• Build and maintain relationships with hiring firms, alumni, and industry partners.
• Develop and maintain a robust database of program contacts and internship opportunities.
• Support industry engagement and expand networking opportunities in target finance areas.
• Set up vendor payments, travel requests, and reimbursements; process student waivers for HR.
• Reserve rooms, schedule meetings, and manage event budgets; update resources on Canvas and Teams.

Education

Bachelor's degree in an appropriate area

Tools

Canvas

Microsoft Teams

Job description

MGR, Academic Support Srvcs

Job No: 541022

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Academic Advising/Support, Office/Administrative/Fiscal Support, Student Services

Department: 17060100 - BA-FIRE BUSINESS OFFICE

Job Description

Operations Management

• Perform administrative and coordination tasks for the Finance Professional
• Stay current on business affairs, UF and college regulations regarding event planning, risk mitigation, and approved vendors.
• Using a project management tool, track the progress of program activities for the academic year.
• Manage program's budget by tracking spending across accounts and submitting necessary paperwork, forms, and receipts to process payments and reimbursements.
• Coordinate logistics and schedule for visiting industry professionals and firms. Register visitors and send out itineraries.
• Work with the college's Marketing and Communications Services Office to take professional pictures and videos at FPD events, and prepare collateral highlighting the program.
• In collaboration with Warrington Business Career Services, become knowledgeable about scope of finance jobs, learning their career paths and which firms offer summer and starting analyst roles, while maintaining a database of current junior summer finance internship job opportunities intended to result in full-time placement offers
• Build and manage a robust database of program contacts and help maintain the relationships

Industry Engagement

• Set up industry engagement and communicate with alumni and recruiters to expand networking opportunities in target finance areas.
• Partner with Warrington Business Career Services to maintain personal relationships with the hiring firms, staying in tune with their hiring needs and calendars, helping identify ideal students
• Attend FPD meetings, events, industry engagements, and trips that are significant to building and maintaining hiring relationships
• Promote participation in the FPD program and collaborate with college stakeholders as needed.

Event Planning / Marketing

• Negotiate with appropriate vendors and reserve transportation, flights, and lodging for program events.
• Process vendor payments and travel requests, and reimbursements
• Process necessary student waivers and volunteer forms for HR and pertinent information for every FPD leader and participant.
• Order food and supplies for program events.
• Manage event budgets.
• Maintains, develops, and posts to all current and future FPD program social media platforms.
• As students self-select specific industry roles and firms, coordinate with FPD track leaders to determine an effective internship placement strategy for the student, including relevant certifications, student involvements, and technical training.

Academic Support Services & Supervision

• Development (FPD) program, including student registration, industry partners management, and budgeting.
• Ensure best practices in office systems, files, and record keeping.
• Update student resources to Canvas and Microsoft Teams.
• Perform and attend College and University meetings as needed.
• Reserve rooms for meetings, FPD sessions, workshops, panels, and other events.
• Process scholarships.
• Supervise student staff
• Other duties as assigned.

Expected Salary: $70,000-$75,000, Commensurate with experience.

Required Qualifications

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Preferred

• Excellent written and verbal communication skills.
• Experience creating, planning, organizing, directing, teaching and coordinating a variety of student development as well as relationship building events.
• Experience building and managing relationships with potential hiring firms and alumni.
• Record of placing students in internship and full-time jobs.
• Strong computer skills.

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

Applications Close: 26 August 2026