Academic Program Manager Hourly

Thomas Jefferson University; United States; On-site; USD 34,000 - 55,000; Part time

Job summary

Thomas Jefferson University is seeking an Academic Program Manager (Hourly) to plan, coordinate, implement, and continually improve academic programs and student support services. You will work with faculty, administrators, students, and external partners to ensure efficient operations and a positive educational experience, including scheduling, reporting, and special projects.

The role emphasizes collaboration, data integrity, and the ability to manage multiple priorities in a dynamic

Qualifications

• Bachelor’s degree required; Master’s degree preferred.
• 2+ years in academic administration, program coordination, higher education, or related support role.
• Experience working with faculty, students, or academic programs is strongly preferred.

Responsibilities

• Interacts with staff and partners to support planning and operations of academic programs.
• Coordinates scheduling, communications, and program logistics.
• Acts as primary contact for faculty, students, and administrative partners.
• Collects and maintains program data for reporting, accreditation, and continuous improvement.
• Supports execution of academic events and initiatives such as orientations and workshops.

Skills

Program Coordination

Project Management

Organizational Skills

Multitasking

Attention to detail

Education

Bachelor's degree

Master's degree preferred

Job description

The Academic Program Manager (Hourly) supports the planning, coordination, implementation, and continuous improvement of academic programs, initiatives, and student support services. This role works collaboratively with faculty, administrators, students, and external partners to ensure efficient program operations and a positive educational experience. The position may oversee scheduling, program logistics, reporting, compliance, communications, and special projects in support of institutional goals.

Job Duties

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Supports the coordination and daily operations of academic programs, including scheduling, communications, and program logistics.
• Serves as a primary point of contact for faculty, students, and administrative partners regarding program-related activities and inquiries.
• Collects, organizes, and maintains program data, tracking key metrics to support reporting, accreditation, and continuous improvement efforts.
• Supports execution of academic events and initiatives such as orientations, workshops, meetings, and special academic programming.

Competencies (Knowledge, Skills, and Abilities Required)

• Knowledge of academic policies, accreditation processes, or student services.
• Program Coordination
• Project Management
• Strong organizational and project coordination skills
• Ability to manage multiple priorities in a academic environment
• Attention to detail and commitment to accuracy in data and documentation

Minimum Education and Experience Requirements

Education: Bachelor’s degree required (preferably in education, business administration, public administration, or a related field).

Master’s degree in a related field preferred .

AND Experience: Minimum of 2 years of experience in academic administration, program coordination, higher education, or related administrative support role.

Experience working with faculty, students, or academic programs strongly preferred.

Additional Qualifications

This position is intended for qualified professionals performing non-instructional academic support duties on an hourly basis. Temporary, part-time, or project-based assignment depending on departmental needs.

Physical Demands

• Lift and carry 25 lbs.
• frequent sitting/standing, frequent keyboard use,
• *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer

This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Temporary Employee Entity Thomas Jefferson University

Primary Location

Address 130 S 9th Street, Philadelphia, Pennsylvania, United States of America

About Thomas Jefferson University

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts.

Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.

All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

For more benefits information, please click here

In keeping with Jefferson's Mission, We Improve Lives, it is our goal to recruit, retain, develop and reward highly-qualified employees. Jefferson encourages its employees to expand their knowledge and develop their careers through growth opportunities and continuing education. With a long standing history, Jefferson has been advancing the medical field from the heart of Center City Philadelphia for nearly 200 years. Our Mission, We Improve Lives, expands to every corner of the organization. From our weekly farmer’s market, to our new Jefferson Accelerator Zone for innovation, our employees’ passion for the community is evident by the daily gestures towards our patients, students and each other.