Academic Program Coordinator, Intermediate

Northern Arizona University; Flagstaff (AZ); On-site; USD 52,000 - 70,000; Full time

Job summary

Northern Arizona University is seeking an Academic Program Coordinator, Intermediate to support the PITAS program. The role involves coordinating program activities, supporting staff, and collaborating with tribal nations, Native-serving schools, and university partners to ensure program effectiveness.

The incumbent will handle scheduling, travel arrangements, purchases, and documentation, while tracking metrics, generating reports, and maintaining accurate program data to support ongoing

Responsibilities

• Coordinates and administers program activities and staff support for PITAS.
• Liaises with tribal nations, Native-serving schools, and university partners.
• Manages scheduling, travel, purchases, and document filing.
• Tracks metrics, prepares reports, and maintains program data.

Job description

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7595136

Academic Program Coordinator, Intermediate

Northern Arizona University

Special Information

• This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.
• This position is subject to the availability of funding.
• Driving a vehicle on behalf of the university is anticipated to be a regular part of this position.

Arizona Administrative Code Fleet Safety Policy requires all employees who drive on university business to become authorized by submitting Driver's license information for driving record monitoring, and completion of training appropriate to the level of driving performed. The law applies to all faculty, staff, and students who drive personal or university-owned motorized vehicles for any business purpose. More information on the NAU Authorized Driver Policy can be found on the NAU website.

About the Department/College

At Northern Arizona University, we prepare leaders in education to make a difference for the lives of those with whom they work. NAU has long been recognized as a leader in education, in Arizona and beyond. We offer undergraduate, graduate, and doctoral programs that offer innovative teaching strategies that allow students to work closely with our accomplished education faculty.

About the Position

Assists in the creation, maintenance, and coordination of the Preparing Indigenous Teachers for Arizona Schools (PITAS). Works as a collaborative team member with the PITAS Anchor Faculty member and Project Director, as well as multiple university, school, and tribal partners. Uses specialized functional knowledge to analyze and respond to administrative matters to ensure that the program's needs are being met and that University procedures and policies are being followed. The Program Coordinator will lead and/or collaborate on programmatic efforts including student recruitment, event planning, student and faculty support, purchasing, budget maintenance, communication with internal and external partners, data keeping and reporting, and other day to day efforts that support the PITAS program.

Responsibilities Include

• 40% - Administrative Support
  • Coordinates and performs a range of staff and operational support activities for the program.
  • Serves as a liaison with tribal nations, Native-serving schools, and university departments in the resolution of day-to-day administrative and operational problems.
  • Manages scheduling, resources, and operation for the PITAS program, including helping to schedule classes, meetings, events, interviews, appointments, and other similar activities for supervisors.
  • Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of routine written inquiries.
  • Coordinates all aspects of travel as needed, which may include making hotel, flight, and rental car reservations, and submitting documentation for university business trips, processing reimbursement requests for travel and maintaining records.
  • Establishes, maintains, and updates files, databases, records, and/or other documents.
  • Liaison with the NAU Service Teams on programmatic requests. Prepares meeting agendas, logistics, communications, materials, and minutes.
• 20% - Administrative
  • Assists in the development of program content; monitors program metrics and performance; maintains operation of the program.
  • Acts as a liaison for program to potential or current students, staff, ac ...
  • Ensures program compliance with all applicable university, state, federal, or other laws, rules, regulations, and guidelines.
  • Delivers presentations to communicate information about the program.
  • Trains and advises others on program guidelines and details.
  • Acts as main point of contact for program participants and other program stakeholders or constituents, including telephone and email communications; answers questions regarding the program.
  • Distributes, collects, and processes forms and documents related to the program. Researches, summarizes, and analyzes information regarding program participation; calculates statistics and compiles data to prepare special and/or recurring reports.
• 20% - Reporting & Financial
  • Contributes to the creation of the program budget and monitors budget for program expenditures; advises department leadership on discrepancies with expenditures.
  • Tracks budget expenses according to Grant and Contract Requirements.
  • Prepares financial reports when requested.
  • Ensures all contracts and processes for payments are established.
  • Manages contracts and works with the PI and Service Teams staff to coordinate financial activities.
  • Maintains accurate expense allocations to the appropriate Speedchart budget and grant numb