Academic Program Coordinator

Mass General Brigham; Boston (MA); Hybrid; USD 31,000 - 44,000; Full time

Job summary

Mass General Brigham in Boston is seeking a Program Coordinator to manage multiple large-scale program activities and provide administrative support. You will help ensure operational efficiency, facilitate cross-department communication, track timelines, and support project implementation to improve program impact.

The role requires 3–5 years of administrative or program support experience, a high school diploma (associate degree preferred), proficiency with Microsoft Office and strong

Qualifications

• High School Diploma or Equivalent required; Associate's Degree in related field preferred.
• 3-5 years of administrative or program support experience.
• Proficiency in Microsoft Office Suite and data management software.

Responsibilities

• Coordinate day-to-day program management activities.
• Maintain organized program documentation, including plans, reports and correspondence.
• Plan and execute hospital program events such as workshops and training sessions.
• Enter and manage program data with accuracy and completeness.
• Communicate with participants and stakeholders, collect feedback and address inquiries.
• Assist with financial operations of the program.

Skills

Organizational skills

Communication

Team collaboration

Project coordination

Education

High School Diploma or Equivalent

Associate's Degree Related Field of Study preferred

Tools

Microsoft Office Suite

Data management software

Job description

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Mass General Brigham University of Health Professions is hiring a Program Coordinator.

Job Summary

The Program Coordinator will be responsible for coordinating multiple large-scale program activities and providing administrative support, ensuring operational efficiency and alignment with organizational goals. Facilitates communication across departments, monitors program timelines, and supports project implementation to enhance program effectiveness. Contributes to reporting and data analysis to assess program impact and support strategic improvements. Provides guidance and support to other team members

Does this position require Patient Care? No

Essential Functions

• Assist in the day-to-day administrative tasks related to program management.
• Maintain accurate and organized program documentation, including project plans, reports, and correspondence.
• Assist in the planning and execution of events related to hospital programs, such as workshops, training sessions, and community outreach activities.
• Enter and manage program-related data, ensuring accuracy and completeness.
• Communicate with program participants and stakeholders, providing information, collecting feedback, and addressing inquiries.
• Assists with the financial operations of the program.

Qualifications

Education
High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree?
No

Experience
Administrative or program support experience 3-5 years required

Knowledge, Skills and Abilities

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and data management software.
• Detail-oriented with a focus on accuracy in record-keeping and data entry.
• Ability to work collaboratively in a team environment.

Additional Job Details (if applicable)

Remote Type
Hybrid

Work Location
100 First Avenue

Scheduled Weekly Hours
40

Employee Type
Regular

Work Shift
Day (United States of America)

Pay Range

$22.22 - $31.71/Hourly

Grade

4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

1700 The MGH Institute of Health Professions, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership \"looks like\" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.