Academic Ops Coordinator — Drive Academic Affairs

Baptist Memorial Health Care Corporation; Memphis (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

Baptist Memorial Health Care Corporation seeks an Academic Operations Coordinator to support the Academic Affairs Department at the Baptist University College of Osteopathic Medicine. This on-site role in Memphis manages scheduling, records, events, and communications, reporting to the Senior Associate Dean of Academic Affairs.

The coordinator will support meetings, prepare reports, handle budgeting, and ensure confidentiality and regulatory compliance across the department.

Qualifications

• Bachelor's degree or equivalent experience.
• 2 years of experience in an academic or office setting.

Responsibilities

• Provide leadership to administrative and operation functions with strong organization and confidentiality.
• Manage front desk operations including secretarial support, purchasing, and inventory control.
• Assist with payroll, time-off tracking, and student evaluations of instruction while maintaining records security and Outlook calendar management.
• Serve as liaison between faculty and staff, distributing resources and ensuring clear communication.
• Plan and coordinate meetings and events, manage budgets, arrange catering, develop agendas, and coordinate with external parties.
• Maintain department files and records in an organized, accessible, compliant state.
• Ensure adherence to policies, procedures, and regulatory requirements.
• Prepare expense reports, monitor budgets, and process invoices and POs.
• Perform related duties as required.

Skills

Organizational skills

Communication

Confidential records maintenance

Data entry

Office equipment proficiency

Education

Bachelor's degree or equivalent

Tools

Outlook

Microsoft Office

Job description

Baptist Memorial Health Care Corporation seeks an Academic Operations Coordinator to support the Academic Affairs Department at the Baptist University College of Osteopathic Medicine. This on-site role in Memphis manages scheduling, records, events, and communications, reporting to the Senior Associate Dean of Academic Affairs.

The coordinator will support meetings, prepare reports, handle budgeting, and ensure confidentiality and regulatory compliance across the department.