Academic Operations Lead, Sciences & General Studies

Baptist Memorial Health Care; Memphis (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

Baptist Memorial Health Care in Memphis is seeking an Academic Operations Coordinator to support the College of Sciences and General Studies' administrative and operational functions on-site. The role manages day-to-day operations, scheduling, record-keeping, event coordination, and communications with a strong emphasis on confidentiality.

This position reports to the Dean, may supervise student workers, and requires coordinating meetings, preparing reports, expense tracking, and liaising

Qualifications

• Bachelor's Degree or equivalent experience.
• Two years of experience in an academic or other relevant office setting.
• Proficiency in confidential records maintenance, word processing, data entry, and general office equipment.

Responsibilities

• Provides direction and leadership to administrative and operation functions, applying strong organizational skills, time management, effective oral and written communication, and strict adherence to confidentiality standards.
• Manages front desk operations with professionalism, overseeing secretarial and telephone support, purchasing, inventory control, and office supply management to enhance the efficiency and quality of all assigned areas.
• Assist with departmental payroll, time-off tracking, and student evaluations of instruction while maintaining records security and ensuring accurate, up-to-date Outlook calendar management in accordance with institutional regulations.
• Serves as a primary liaison between faculty and staff, distributing resources based on identified needs and fostering clear, consistent communication across the department.
• Plans and coordinates meetings and events by securing meeting space, managing budgets, arranging catering, developing agendas, sending reminders, and collaborating with external parties as needed.
• Maintains department files and records in an organized, accessible, and current condition to ensure confidentiality, regulatory compliance, and uninterrupted workflow.
• Facilitates adherence to University, college, and departmental policies and procedures, as well as applicable external regulatory requirements.
• Prepares expense reports, monitors departmental budgets, and processes invoices and purchase orders for vendors in a timely and accurate manner.
• Performs related accountabilities/responsibilities as required or directed.

Skills

Organizational skills

Communication

Confidentiality

Office equipment

Outlook calendar management

Education

Bachelor's degree

Tools

Outlook

Job description

Baptist Memorial Health Care in Memphis is seeking an Academic Operations Coordinator to support the College of Sciences and General Studies' administrative and operational functions on-site. The role manages day-to-day operations, scheduling, record-keeping, event coordination, and communications with a strong emphasis on confidentiality.

This position reports to the Dean, may supervise student workers, and requires coordinating meetings, preparing reports, expense tracking, and liaising