Academic Operations & Financial Coordinator

UNC Charlotte; Charlotte (NC); On-site; USD 40,000 - 46,000; Full time

Job summary

University of North Carolina seeks an Administrative Support Specialist to provide advanced administrative and financial coordination across the University College and related centers. The role serves as a central hub for workflow management, policy documentation, and budget oversight within shared services.

Responsibilities include coordinating tasks, ensuring compliance with university policies, and supporting continuous improvement across units.

Qualifications

• Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.
• Knowledge of university policies and procedures across human resources, purchasing, travel, and academic support functions to ensure compliance and consistency.
• Independently develops, documents, and refines operational policies and procedures in collaboration with Directors and professional staff.
• Oversees day-to-day operations across supported units by assessing incoming work, distributing tasks, and monitoring completion.
• Manages and reconciles budgets and financial activity across supported units; processes travel authorizations and procurement requests.

Responsibilities

• Coordinate workflow distribution across units to optimize efficiency and meet deadlines.
• Monitor operational efficiency, identify bottlenecks, and implement procedural improvements.
• Track project status and deadlines, escalating issues as needed.
• Handle forms, documentation, and compliance requirements across units.
• Monitor and reconcile P-Card expenses monthly; ensure proper coding and documentation.

Skills

Communication

Organization

Team coordination

Problem solving

Education

High school diploma

Tools

Banner

Concur

49erMart

Google Suite

Microsoft Office

Slate

Connect

Ellucian Banner

Job description

University of North Carolina seeks an Administrative Support Specialist to provide advanced administrative and financial coordination across the University College and related centers. The role serves as a central hub for workflow management, policy documentation, and budget oversight within shared services.

Responsibilities include coordinating tasks, ensuring compliance with university policies, and supporting continuous improvement across units.