Academic Operations & Finance Coordinator

Jobtailor; Philadelphia (Philadelphia County); On-site; USD 48,000 - 72,000; Full time

Job summary

Jobtailor is seeking a detail-oriented administrative professional in the United States to coordinate departmental financial transactions and provide essential operational support for academic programs. You will manage travel reimbursements, PO processing, vendor payments, journal entries, and budget reallocations while supporting meetings and events.

The role requires a Bachelor's degree with 2–3 years of related experience, strong Excel skills, and a customer-focused, proactive mindset.

Qualifications

• Bachelor's degree and 2–3 years of related experience required.
• Strong organizational and time-management skills in a fast-paced environment.
• Ability to handle financial and administrative transactions accurately and follow policies.
• Excellent written, verbal, and interpersonal communication.
• Proficiency with Excel and financial information systems.

Responsibilities

• Coordinate departmental financial and business transactions, including travel reimbursements, purchase orders, vendor payments, journal entries, budget reallocations.
• Provide administrative and operational support for departmental meetings, seminars, conferences, workshops, and academic activities.
• Handle scheduling, travel arrangements, event logistics, communications, calendars, and records.
• Support course administration, faculty onboarding, and academic processes across programs.
• Develop and maintain financial and operational reports, databases, and records, including monthly account reporting.
• Assist with budget administration, forecasting, and year-end activities.
• Serve as a resource for faculty, students, visitors, advisors, and university partners.
• Resolve routine issues, coordinate special projects, maintain departmental web content, and identify process improvements.
• Perform other duties as assigned.

Skills

Financial Transaction Management

Budget Administration

Microsoft Excel Proficiency

Organizational Skills

Communication Skills

Education

Bachelor's degree + 2-3 years experience

Tools

Microsoft Office

Financial Information Systems

Administrative Information Systems

Job description

Jobtailor is seeking a detail-oriented administrative professional in the United States to coordinate departmental financial transactions and provide essential operational support for academic programs. You will manage travel reimbursements, PO processing, vendor payments, journal entries, and budget reallocations while supporting meetings and events.

The role requires a Bachelor's degree with 2–3 years of related experience, strong Excel skills, and a customer-focused, proactive mindset.