Academic Operations & Budget Analyst - Hybrid

UC San Diego; San Diego (CA); Hybrid; USD 72,000 - 111,000; Full time

Job summary

UC San Diego is seeking a Business Operations Analyst in the Department of Astronomy & Astrophysics. The role focuses on developing and evaluating financial and administrative procedures to support research and academic missions.

Responsibilities include budget management, facilities and space logistics, procurement, and the creation of standard operating procedures. The ideal candidate will supervise student staff, work with the CAO and department leadership, and ensure compliance with

Qualifications

• Bachelor's degree in related area and/or equivalent experience/training.
• Experience planning and managing recurring programs or event series, including budget, logistics, and vendor coordination.
• Experience with purchasing, including managing records related to purchases made with university procurement cards.
• Knowledge of university rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
• Ability to use sound judgment in responding to issues and concerns and to research, interpret, and apply policy.
• Strong written and verbal communication skills; ability to prepare clear business reports.

Responsibilities

• Manage budgets for programs assigned by the CAO, including colloquium, seminars, student organizations, and space upgrades.
• Supervise undergraduate student staff and train administrative assistants.
• Collaborate with fund manager team to ensure compliance with university, state, and federal requirements.
• Prepare reports and analyses to support decision-making, resource planning, and long-range planning.
• Work with faculty, researchers, students, visitors, and campus partners in a fast-paced academic setting.

Skills

Budget management

Analytical thinking

Communication skills

Problem solving

Confidentiality

Project management

Education

Bachelor's degree or equivalent

Job description

UC San Diego is seeking a Business Operations Analyst in the Department of Astronomy & Astrophysics. The role focuses on developing and evaluating financial and administrative procedures to support research and academic missions.

Responsibilities include budget management, facilities and space logistics, procurement, and the creation of standard operating procedures. The ideal candidate will supervise student staff, work with the CAO and department leadership, and ensure compliance with