Business Operations Analyst - 141746

University of California San Diego; California, Northern (MO, KY); Hybrid; USD 72,000 - 86,000; Full time

Job summary

University of California San Diego is seeking a Business Operations Analyst to lead department operations, manage program budgets, and coordinate space and procurement. The role partners with the CAO and department leadership to implement procedures that support research and academic missions.

The successful candidate will supervise student staff, ensure compliance with university policies, and prepare reports to aid decision-making and long-range planning in a hybrid work environment.

Qualifications

• Experience planning and managing recurring programs or event series, including budget, logistics, and vendor coordination.
• Ability to use sound judgment in responding to issues and concerns with analytical problem solving.
• Solid writing and communication skills to prepare business reports and correspondence.

Responsibilities

• Manage budgets for department programs, colloquium, and seminars.
• Supervise undergraduate staff and train department administrative assistants.
• Ensure compliance with university, state, and federal requirements in financial and administrative processes.

Skills

Budget management

Event planning

Vendor coordination

Analytical skills

Communication

Education

Bachelor's degree in related area

Job description

#141746 Business Operations Analyst

Filing Deadline: Wed 10/21/2026

Payroll Title: ADMIN OFCR 2 CX

Department: ASTRONOMY AND ASTROPHYSICS

Hiring Pay Scale: $71,806.32 - $85,775.04 / Year

Worksite: Hybrid

Appointment Type: Career

Appointment Percent: 100%

Union: CX Contract

Total Openings: 1

Work Schedule: Days, 8 hrs/day, Mon - Fri, 3 days in-person and 2 days remote

UC San Diego values and welcomes people from all backgrounds.

DESCRIPTION

UC San Diego is a student-centered, research-focused, service-oriented public institution recognized as one of the top 15 research universities worldwide. Founded by Nobel laureates and members of the National Academy of Sciences, the School of Physical Sciences has played a central role in the university's rise to national and international prominence. The school comprises five departments: Chemistry; Biochemistry and Molecular Biophysics; Mathematics; Physics; and Astronomy & Astrophysics. The Department of Astronomy & Astrophysics is a new and growing department offering a Ph.D. program as well as B.S. degrees in Astronomy & Astrophysics and Astrophysical Sciences.

Reporting to the Chief Administrative Officer (CAO), the Business Operations Analyst serves as a lead representative of the Department of Astronomy & Astrophysics (A&A) Business Office, contributing to the effective and efficient administration of department operations. In collaboration with the CAO, Department Chair, and department leadership, this position develops, implements, and evaluates administrative and financial procedures to ensure operations support the department's research and academic mission. Functional responsibilities include business office operations, program budget management, facilities and space logistics, procurement and reimbursement, and the development of standard operating procedures. The position gathers and analyzes financial and operational data to provide reports and recommendations that support decision-making, resource management, and short- and long-range planning.

This position manages budgets for programs assigned by the CAO, including the department colloquium and seminar program, affiliated student organizations, and space and facility upgrades. The incumbent supervises undergraduate student staff, delegates to and trains the department's administrative assistants, and partners with the fund manager team to ensure compliance with university, state, and federal requirements. The position works routinely with faculty, researchers, students, visitors, and campus partners, and requires strong judgment, discretion, and the ability to manage confidential matters and competing priorities in a fast-paced academic environment.

QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.


• Experience planning and managing recurring programs or event series, including budget, logistics, and vendor coordination.


• Experience with purchasing, including managing records related to purchases made with university procurement cards.


• Knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management


• Ability to use sound judgment in responding to issues and concerns. Demonstrated analytical and problem-solving skills with the ability to independently research, interpret, and apply policy.


• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Solid writing skills and control of standard English, including grammar, spelling, and punctuation usage, to compose, edit and finalize business reports and correspondence.


• Solid organizational skills and ability to multi-task with demanding timeframes. Ability to work with a high level of attention to detail, including the ability to work independently, effectively prioritize own work, to track action items and deadlines for self and others, and to prompt others when action is needed. Demonstrated initiative and follow through to accurately and efficiently complete assignments and projects.


• Working knowledge of common organization-specific and other computer application programs.


• Ability to use discretion and maintain confidentiality.


• Experience working in a fast-paced research setting with responsibility for supporting a diverse group of individuals with fiscal and administrative responsibilities.


• Proven ability to develop, analyze, and carry out program and project objectives in support of organizational goals. Ability to research, gather, and organize information from various sources to produce clear and concise reports and analyses.


• Interpersonal skills including verbal and written communication, active listening, critical thinking, and persuasiveness skills. Ability to communicate ideas, thoughts, complex problems, and one’s position clearly and concisely. Ability to interact with tact and diplomacy with individuals from a variety of backgrounds and organizational levels, ability to defuse anger and constructively handle complaints, ability to be flexible, to work collaboratively, and to listen well and engender trust.

SPECIAL CONDITIONS

• This will be a hybrid position, with 3 days in-person and 2 days remote.


• Job offer is contingent upon satisfactory clearance based on Background Check results.


• Occasional evenings and weekends may be required.

Pay Transparency Act

Annual Full Pay Range: $71,806 - $110,977 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $34.39 - $53.15

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. \"Misconduct\" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy


• UC Anti-Discrimination Policy


• Abusive Conduct in the Workplace