Academic Office & Operations Manager

University of Miami; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Miami/UHealth, Department of Pediatrics, is seeking a full-time Office Manager in Miami, FL. The role provides high-level administrative support to the Chair’s Office, overseeing daily operations, scheduling, travel arrangements, and expense processing.

You will coordinate communications, manage records, assist with faculty recruitment, and help establish efficient office procedures and internal controls.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• Minimum 5 years of relevant experience in office/administrative management.
• Ability to optimize day-to-day operations and processes.
• Strong budgeting and financial oversight skills.
• Excellent communication and leadership abilities.
• Proficiency with typical office software and records management.

Responsibilities

• Manage office operations and procedures, payroll, records, and supply requisitions.
• Coordinate communications, scheduling, meetings, and travel for the Chair’s Office.
• Support faculty recruitment activities and onboarding.
• Prepare budgets and monitor expenditures; analyze variances.
• Develop and implement office policies and internal controls.
• Recruit, train, and supervise office staff; monitor performance.

Skills

Operational Management

Organizational Development

Financial Oversight

Team Leadership

Budgeting

Communication

Microsoft Office

Staff Training

Education

Bachelor’s degree preferred

High school diploma

Tools

Microsoft Office

Job description

The University of Miami/UHealth, Department of Pediatrics, is seeking a full-time Office Manager in Miami, FL. The role provides high-level administrative support to the Chair’s Office, overseeing daily operations, scheduling, travel arrangements, and expense processing.

You will coordinate communications, manage records, assist with faculty recruitment, and help establish efficient office procedures and internal controls.