Academic Office & Onboarding Coordinator

Yale University; United States; Hybrid; USD 39,950,000 - 49,594,000; Part time

Job summary

Yale University’s FAS Department of Psychology seeks an Administrative Assistant to support daily office operations, onboarding, hiring, and travel coordination in a hybrid work setting. You will liaise with faculty, staff, students, and visiting personnel, ensuring accurate documentation and smooth workflows.

The role requires strong communication, multitasking, and customer service skills, with proficiency in Office apps and university systems such as Workday.

Qualifications

• Excellent verbal and written communication skills.
• Ability to handle multiple projects accurately and with attention to detail.
• Proficiency with Microsoft Office applications and standard office software.
• Experience supporting administrative functions in an academic or research setting is a plus.

Responsibilities

• Serve as information source on policies, procedures, and office activities.
• Greet visitors and manage calls; schedule meetings and appointments.
• Process onboarding, hiring, and offboarding tasks in university systems.
• Assist with travel arrangements and event coordination.
• Maintain filing systems, monitor expenditures, and process mail and supplies.

Skills

Communication skills

Multitasking

Customer service

Team collaboration

Education

High school diploma or equivalent

Tools

Workday

TimesheetX

EHS system

World Travel

Job description

Yale University’s FAS Department of Psychology seeks an Administrative Assistant to support daily office operations, onboarding, hiring, and travel coordination in a hybrid work setting. You will liaise with faculty, staff, students, and visiting personnel, ensuring accurate documentation and smooth workflows.

The role requires strong communication, multitasking, and customer service skills, with proficiency in Office apps and university systems such as Workday.