Academic Office Manager – Student Services & Events

Rose State College; Midwest City (OK); On-site; USD 35,000 - 52,000; Full time

Job summary

Rose State College in Midwest City, OK is seeking an Office Manager for TRIO Programs (Student Support Services and Talent Search). The role supports scheduling, communications, and data management to ensure smooth daily operations for both TRIO grants offices.

You will greet students, handle inquiries, maintain filing systems, assist with events, and manage databases and social media communications while working under supervision of the TRIO Directors.

Qualifications

• One year of office, clerical, or customer service experience.
• Good communication, interpersonal and organizational skills.
• Accurate proofreading and editing skills.
• Proficiency with computer and MS Office (Word, Outlook, Excel).
• Excellent customer service skills.
• High level of confidentiality.
• Moderate lifting up to 20 lbs. and moderate carrying up to 20 lbs.
• Ability to reach above shoulder.
• Periods of time spent sitting, standing, walking, kneeling, bending, and stooping.

Responsibilities

• Assist in scheduling appointments and managing shared calendars.
• Receive calls, take messages, and greet visitors, faculty, staff, and students.
• Develop and maintain a comprehensive filing system.
• Plan and schedule events.
• Receive, sort, and distribute mail.
• Maintain office and supply inventories for TRIO offices.
• Assist in processing purchase requests and recordkeeping.
• Type memorandums, letters, reports, and other business correspondence.
• Collect information and gather data for surveys and projects.
• Maintain TRIO databases and student records.
• Provide information about TRIO services to students.
• Maintain regular correspondence with participants and manage social media.
• Attend regularly as an essential function; support training of hourly/work-study staff.
• Work under general supervision and receive guidance from the Director.

Skills

Communication

Interpersonal skills

Organizational skills

Proofreading

MS Office

Customer service

Confidentiality

Physical stamina

Multitasking

Teamwork

Education

Associate’s Degree or equivalent

Tools

PeopleSoft

Blumen software

Job description

Rose State College in Midwest City, OK is seeking an Office Manager for TRIO Programs (Student Support Services and Talent Search). The role supports scheduling, communications, and data management to ensure smooth daily operations for both TRIO grants offices.

You will greet students, handle inquiries, maintain filing systems, assist with events, and manage databases and social media communications while working under supervision of the TRIO Directors.