TRIO Office Manager

Rose State College; Oklahoma City (OK); On-site; USD 38,000 - 52,000; Full time

Job summary

Rose State College seeks an Office Manager to support TRIO Student Support Services and Talent Search. You will schedule appointments, greet visitors, maintain records, and assist with events and procurement.

This role requires strong communication, confidentiality, and MS Office proficiency. The position involves managing databases, preparing memos and reports, and providing information about TRIO services to students.

Qualifications

• High school diploma or equivalent required.
• One year of office, clerical, or customer service experience.
• Strong communication, interpersonal and organizational abilities.
• Proofreading and editing skills essential.
• Proficient with MS Office (Word, Outlook, Excel).
• Ability to handle confidential information with discretion.

Responsibilities

• Schedule appointments and manage shared calendars for TRIO grants offices.
• Receive calls, greet visitors, and coordinate with staff and students.
• Maintain filing systems and support event planning.
• Handle mail distribution and office supply inventories.
• Assist in processing purchases and recordkeeping.
• Type memos, reports, and other business correspondence.
• Maintain TRIO databases and student records, and assist with surveys.

Skills

Communication skills

Interpersonal skills

Organizational skills

Proofreading and editing

MS Office proficiency

Education

High school diploma

Associate’s degree or equivalent

Tools

PeopleSoft

Blumen software

Job description

STUDENT AFFAIRS ANNOUNCES AN OPENING IN TRIO Programs (Student Support Services and Talent Search)

POSITION: TRIO Office Manager

Description Of Duties

• Assist in the scheduling of appointments, arranging meetings and managing the shared calendars for both TRIO grants offices.
• Receive incoming telephone calls, take messages, and meet/greet callers, visitors, faculty, staff, and students.
• Develop and maintain a comprehensive filing system.
• Assist in the planning and scheduling of events.
• Receive, sort, and distribute mail.
• Maintain office and supply inventories to ensure the effective and efficient daily operations of both TRIO grants offices.
• Assist in processing purchase requests and recordkeeping of all purchases and receipts.
• Type memorandums, letters, reports, and other business correspondence.
• Collect information and gather data for surveys and projects.
• Maintain the TRIO Student Support Services and TRIO Talent Search database and student records.
• Provide information and assistance to students about both TRIO grants services, requirements, and regulations.
• Maintain regular correspondence with participants, including managing TRIO grants’ social media pages.
• Regular attendance is an essential function of this position.
• Perform other related duties as assigned.
• May assist in the training and supervision of hourly and/or work study employees.
• Work under general supervision.
• Receive training and guidelines from the Director of TRIO Programs.

Minimum Qualifications

• High School Diploma or equivalent.
• One year of office, clerical, or customer service experience.
• Good communication, interpersonal and organizational skills.
• Accurate proofreading and editing skills.
• Proficiency with computer and MS Office (Word, Outlook, Excel).
• Excellent customer service skills.
• High level of confidentiality.
• Moderate lifting up to 20 lbs. and moderate carrying up to 20 lbs. required.
• Ability to reach above shoulder.
• Periods of time spent sitting, standing, walking, kneeling, bending, and stooping.

Desired Qualifications

• Associate’s Degree or equivalent.
• Experience working in an academic institution.
• Experience with PeopleSoft and Blumen software.
• Ability to work independently and as a member of a team.
• Ability to effectively multitask.
• Experience working with underrepresented populations.

Application Deadline:

September 25, 2026

Candidate selected will serve a probationary period.

All finalists may be subject to a background check and/or drug test.

Must be eligible to work in the United States.

An Equal Opportunity Employer

In accordance with the Americans with Disabilities Act, reasonable accommodations in the application process will be provided upon written request.

Rose State College's Annual Security Report, including VAWA disclosures, is located at https://rose.edu/wp-content/uploads/2025/09/Rose-State-ASFSR-2025.pdf