Academic Office Coordinator – Seminars & Grad Programs

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Health

Dental

Vision

Life Insurance

Retirement Plan

Paid time Off

Tuition waivers for employees and/or e

Job summary

University of Illinois Urbana-Champaign seeks an Office Support Associate to provide clerical assistance to professors, graduate students, and research personnel and to support the Office Manager. Responsibilities include managing seminar logistics, graduate program support, procurement and reimbursements, and front-desk duties.

The role is 100% full-time in the Department of Cell & Developmental Biology with duties expanding to key inventory, calendar updates, and event coordination.

Qualifications

• High school diploma or equivalent is required.
• Associate's Degree or 60 semester hours may substitute two years of work experience.
• Office/clerical experience and basic computer skills are expected.

Responsibilities

• Coordinate seminar logistics: invitations, travel, hotel bookings, and itineraries.
• Support the Graduate Program: distribute annual reviews and verify enrollment per curriculum.
• Process procurement and reimbursements; maintain expense records.
• Greet visitors, answer phones, handle mail, manage keys, and assist with general office duties.

Skills

Communicate effectively

Interact with diverse people

Discretion and confidentiality

Organizational skills

Time management

Attention to detail

Learning department procedures

Education

High school diploma or equivalent

Associate's Degree or 60 semester hours

Job description

University of Illinois Urbana-Champaign seeks an Office Support Associate to provide clerical assistance to professors, graduate students, and research personnel and to support the Office Manager. Responsibilities include managing seminar logistics, graduate program support, procurement and reimbursements, and front-desk duties.

The role is 100% full-time in the Department of Cell & Developmental Biology with duties expanding to key inventory, calendar updates, and event coordination.