Academic Office Administrator

Drake State Community & Technical College; Huntsville (AL); On-site; USD 30,000 - 48,000; Full time

Job summary

Drake State Community and Technical College in Huntsville, Alabama seeks an Office Professional to support the Dean of Instruction and Development offices. The role entails clerical duties, data management in Banner, event coordination, and ensuring compliance with college policies and accreditation requirements.

The position is salaried on the Alabama system's E5, Grade 6 schedule with a 12-month, non-exempt workload and a salary range of $29,989 – $48,180 per year.

Qualifications

• Minimum of an earned Associate’s degree from a regionally accredited institution or three (3) years of full-time secretarial or related administrative experience.
• Excellent computer skills.
• Excellent oral, auditory, and written communication skills.
• Excellent organizational skills.
• Ability to handle multiple tasks.
• Ability to proofread work for accuracy.
• Ability to establish and maintain effective working relationships with students, other employees, and the public.
• Knowledge of advanced word processing, spreadsheet, database software, and other current computer software applications.
• Ability to maintain confidentiality of office information.
• Ability to lift 30 lbs. on an infrequent basis.
• Ability to stand for prolonged period of time.
• Ability to organize work-space.

Responsibilities

• Provide clerical support for the College.
• Receive and handle communications, including electronic communications, correspondence, and telephone calls.
• Manage affairs in the assigned office(s) in an effective and professional manner.
• Compose letters, memorandums, and other correspondence.
• Course set up and modification in Banner.
• Schedule and arrange all appointments, meetings and travel plans.
• Maintain a comprehensive filing system.
• Support and manage event planning, logistics, and coordination.
• File and maintain documents of a confidential nature.
• Work effectively with Banner processes.
• Complete requisition and monthly reconciliation.
• Manage travel to include reservation, flight and verify the completion of the return on travel documentation.
• Serve on college committees as requested.
• Assist the assigned office(s) in implementing strategies to ensure accuracy, quality, and effectiveness in data collection, evaluation, and dissemination.
• Assist with ensuring accountability and control of College assets.
• Order and maintain equipment and supplies.
• Retain and submit documentation as requested to support accreditation efforts.
• Perform other work-related responsibilities as assigned by the Dean of Instruction, Director of the Development Office, and/or President

Skills

Computing skills

Communication skills

Organization

Multitasking

Confidentiality

Proofreading

Education

Associate’s degree or 3 years related secretarial/administrative experience

Tools

Banner

Raiser’s Edge NXT

TargetX

Job description

Drake State Community and Technical College in Huntsville, Alabama seeks an Office Professional to support the Dean of Instruction and Development offices. The role entails clerical duties, data management in Banner, event coordination, and ensuring compliance with college policies and accreditation requirements.

The position is salaried on the Alabama system's E5, Grade 6 schedule with a 12-month, non-exempt workload and a salary range of $29,989 – $48,180 per year.