Academic Medicine Administrative Specialist

Medical University of South Carolina; South Carolina; On-site; USD 40,000 - 68,000; Full time

Job summary

Medical University of South Carolina seeks an Administrative Specialist in the Department of Medicine Chair’s Office to provide essential administrative and operational support to faculty, APPs, department leadership, and division administrators.

The role coordinates credentialing materials, onboarding, orientation, and tracking via Smartsheet, while supporting leadership meetings and cross-department communications. A bachelor’s degree is preferred, with 2+ years of administrative experience.

Qualifications

• A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.
• Excellent organizational and time management skills; ability to handle sensitive information with confidentiality.
• MS Office proficiency (Word, Excel, Outlook, Teams) and the ability to present information clearly.

Responsibilities

• Coordinate chair requests and supporting documentation for APP credentialing and related administrative forms.
• Maintain provider documentation checklists and track status updates in Smartsheet.
• Coordinate departmental orientation materials, meetings, and resource information for faculty and APPs.

Skills

MS Office Suite

Administrative support

Time management

Confidentiality

Education

Bachelor’s degree (preferred) in communications, business, public administration, or related field

Tools

Smartsheet

Job description

Medical University of South Carolina seeks an Administrative Specialist in the Department of Medicine Chair’s Office to provide essential administrative and operational support to faculty, APPs, department leadership, and division administrators.

The role coordinates credentialing materials, onboarding, orientation, and tracking via Smartsheet, while supporting leadership meetings and cross-department communications. A bachelor’s degree is preferred, with 2+ years of administrative experience.