Medical Department Operations Specialist

Medical University of South Carolina; Charleston (SC); On-site; USD 40,000 - 68,000; Full time

Job summary

The Medical University of South Carolina (MUSC) invites applications for an Office Administrative Specialist in the Department of Medicine Chair’s Office in Charleston. The role provides administrative and operational support to faculty, APPs, department leadership, and division admins, coordinating provider documentation and orientation, maintaining records, and assisting with department projects.

Reporting to the Staff Affairs Coordinator, the position collaborates with the Vice Chair for

Qualifications

• Bachelor’s degree with two years of admin support in higher education or similar.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion.
• Excellent communication and teamwork with faculty, APPs and leadership.
• Capacity to manage multiple projects and meet deadlines.

Responsibilities

• Provide administrative and operational support to faculty, APPs, division admins and leadership.
• Coordinate chair requests and credentialing documentation with divisions and Medical Staff Office.
• Maintain provider docs and checklists; track status in Smartsheet.
• Coordinate departmental orientation and onboarding materials for faculty and APPs.
• Schedule leadership/division meetings; prepare agendas and minutes; follow up.

Skills

MS Office Suite

Organizational skills

Interpersonal skills

Time management

Education

Bachelor's degree in communications, business, public administration, or related field

Tools

Smartsheet

Job description

The Medical University of South Carolina (MUSC) invites applications for an Office Administrative Specialist in the Department of Medicine Chair’s Office in Charleston. The role provides administrative and operational support to faculty, APPs, department leadership, and division admins, coordinating provider documentation and orientation, maintaining records, and assisting with department projects.

Reporting to the Staff Affairs Coordinator, the position collaborates with the Vice Chair for