Academic Human Resources Analyst 1

University of California, Los Angeles; Los Angeles (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

University of California, Los Angeles is seeking an Academic Personnel Coordinator for a full-time limited appointment. The role involves rotation through divisions to learn academic personnel processes, review dossiers, and maintain records while supporting policy implementation.

The incumbent will gain hands-on experience with the Academic Personnel Manual, events, and database management, preparing for future opportunities within UCLA. Strong communication and confidentiality are essential.

Qualifications

• Proficiency using MS Word, Excel, and Outlook (Required)
• Ability to prioritize job functions to meet deadlines, ensure smooth workflow and handle multiple tasks simultaneously and with equanimity (Required)
• Ability to compose, edit and proofread materials using proper grammar, syntax and punctuation (Required)
• Ability to communicate clearly and effectively (Required)
• Ability to maintain strict confidentiality and act on sensitive issues with tact and diplomacy (Required)
• Ability to establish and maintain cooperative working relationships with coworkers, faculty, all levels of campus and University administration and the general public (Required)
• Demonstrated analytical skills to review detailed work for critical inaccuracies (Required)

Responsibilities

• Rotate through multiple departments for training and career growth.
• Review dossiers for completeness and adherence to policy.
• Update Academic Personnel Database and compile faculty activities, honors, teaching and research information.
• Gather information needed to carry out academic personnel policies in accordance with departmental goals.

Skills

MS Word

Excel

Outlook

Prioritization

Communication

Confidentiality

Analytical

Education

Bachelor's Degree in related area

Job description

Department Summary

The UCLA College of Letters and Science is the academic heart of the university.We are home to more than three-quarters of UCLA’s undergraduates and four academic divisions: Humanities, Life Sciences, Physical Sciences and Social Sciences. A fifth division, Undergraduate Education, serves as the campus driver of excellence and innovation in the undergraduate experience.

Position Summary

This is a full-time limited appointment, designed to provide the opportunity to learn the full scope of University academic personnel in a variety of environments. The Academic Personnel Coordinator will receive initial training from the central College Academic Personnel Office and rotate through a variety of academic departments within assigned division in the College of Letters and Sciences (Life Sciences, Social Sciences, Physical Sciences, Humanities or Division of Undergraduate Education). The rotation through departments will be chosen for training and career growth and will be closely monitored by the Assistant Dean of Academic Personnel & Operations and the Manager of Academic Personnel for the College. Under close supervision, the incumbent will: work on assigned cases; projects; understanding and interpreting collective bargaining agreements; understanding the Academic Personnel Manual; and successfully complete appropriate training courses offered through Campus Human Resources. The incumbent will review and analyze dossiers for completeness and adherence to policy, update and maintain the Academic Personnel Database, compile faculty academic activities, honors, teaching and research information to update dossiers; maintain records of search committee decisions, participate in meetings, and gather information needed to carry out academic personnel policies in accordance with departmental goals. The selected candidate will gain valuable skills to be competitive for future career opportunities at UCLA.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Proficiency using MS Word, Excel, and Outlook (Required)
• Ability to prioritize job functions to meet deadlines, ensure smooth workflow and handle multiple tasks simultaneously and with equanimity (Required)
• Ability to compose, edit and proofread materials using proper grammar, syntax and punctuation (Required)
• Ability to communicate clearly and effectively (Required)
• Ability to maintain strict confidentiality and act on sensitive issues with tact and diplomacy (Required)
• Ability to establish and maintain cooperative working relationships with coworkers, faculty, all levels of campus and University administration and the general public (Required)
• Demonstrated analytical skills to review detailed work for critical inaccuracies (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in related area and / or equivalent experience/training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

8:00 a.m. to 5:00 p.m.

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Academic Human Resources Analyst 1 CX (40163132)