Academic Department Administrative Assistant

Manhattan University; New York (NY); In loco; USD 42.000 - 63.000; Tempo pieno

Descrizione del lavoro

Manhattan University is seeking an Academic Department Coordinator to provide administrative support across the Kakos School of Arts and Sciences. This on-campus role involves assisting department chairs, managing records, scheduling classrooms, and supporting student services across two campus locations.

The ideal candidate has at least 1 year of administrative experience, strong organizational and communication skills, and proficiency with Microsoft Office, Google Workspace, and Banner.

Competenze

• High school diploma or GED.
• 1 year+ of administrative or office experience.
• Proficiency with Microsoft Office, Google Workspace, and electronic document management systems.
• Excellent organizational, interpersonal, and customer service skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Mansioni

• Coordinate administrative operations across multiple departments and campuses.
• Support chairs and faculty with travel reimbursements, purchasing, and documentation.
• Schedule classrooms, meetings, and events; maintain records and syllabi.
• Provide technology support for faculty and department operations.
• Speak with students and serve as front-facing representative for departments.
• Assist with recruitment logistics and campus visits when needed.

Conoscenze

Organizational skills

Interpersonal skills

Customer service skills

Verbal and written communication

Multitasking

Independent work

Formazione

High school diploma or GED

Associate's or Bachelor's degree

Strumenti

Microsoft Office

Google Workspace

Banner

Electronic workflow systems

Descrizione del lavoro

Position Description

The Kakos School of Arts and Sciences (KSAS) seeks a highlyorganized, student-focused Academic Department Coordinator toprovide administrative support across multiple academicdepartments. Working across two campus office locations, thisposition would provide administrative support to multipledepartments within the Kakos School of Arts and Sciences

This is an in-person, on-campus, non-remote position.

Job Responsibilities

Administrative Operations:

• Manage office supplies, equipment, copier maintenance, andfacilities requests.
• Maintain departmental records, syllabi, faculty office hours,and shared electronic files.
• Schedule classrooms, meetings, and special events.
• Coordinate textbook orders and desk copies.
• Support the School's paperless administrative environmentthrough Google Workspace, Microsoft Office, Banner, and electronicworkflow systems.

Faculty and Chair Support:

• Provide administrative support to department chairs andfaculty.
• Coordinate faculty requests and prioritize workflow acrossmultiple departments.
• Prepare departmental travel reimbursements, purchasingrequests, and other administrative documentation.
• Assist with meeting preparation, record minutes, and maintaindepartmental records.
• At faculty request, scan documents and make copies.
• Provide technology support for faculty and departmentoperations.
• Occasionally proctor individual student examinations.

Student Services and Academic Support:

• Brings a student-centered orientation to the role, remainingattentive, approachable, and responsive to student needs in allaspects of the position.
• Serve as the primary front-facing representative for assigneddepartments.
• Respond to student inquiries and direct students to appropriateoffices and University resources.

Faculty Recruitment and Personnel Administration:

• Coordinate logistics for faculty and staff searches, includinginterview schedules, travel, accommodations, candidatepresentations, and campus visits.
• Prepare appointment paperwork for new and returning faculty andadjunct instructors.

Event Planning and Data Management:

• Coordinate departmental lectures, meetings, receptions, andspecial events.
• Assist with budget, enrollment, and other departmentalreporting.
• Gather and organize data requested by department chairs and theDean's Office.

Requirements

• High school diploma or GED.
• 1 year + of administrative or office experience.
• Demonstrated proficiency with Microsoft Office, GoogleWorkspace, and electronic document management systems.
• Excellent organizational, interpersonal, and customer serviceskills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-pacedenvironment.

Supplemental Information

The successful candidate will demonstrate :

• Exceptional organizational and time-management skills.
• Flexibility and adaptability in responding to changingdepartmental needs.
• A collaborative, service-oriented approach.
• Strong attention to detail.
• The ability to work independently while coordinatingeffectively with multiple department chairs and colleagues.
• Professional judgment and discretion when handling confidentialinformation.

Preferred:

• Associate's or Bachelor's degree.
• Experience working in higher education.
• Experience using Banner, electronic signature platforms, orcomparable administrative systems.
• Experience supporting multiple supervisors or departmentssimultaneously.