Academic Coordinator - Education Talent Search-1

irsc; Vero Beach (FL); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Health & Wellness benefits

Paid time off

Job summary

Indian River State College is seeking an Academic Coordinator to lead and oversee Educational Talent Search (ETS) program activities, provide academic counseling, and guide students through college readiness and admissions processes.

The role involves coordinating instructors, designing workshops, managing data, and ensuring compliance with federal grant program requirements while partnering with schools, teachers, and families to promote student success.

Qualifications

• Bachelor's degree in Education, Counseling, Social Work, or a related area.
• Minimum of two (2) years of relevant experience working for a federal grant program serving low-income and potential first-generation college-bound students.
• Proven experience working with students from low-income backgrounds or those facing educational hurdles.

Responsibilities

• Monitor all aspects of assigned academic programs to ensure alignment with goals and compliance with program guidelines.
• Coordinate logistics related to student transportation, facility use, and equipment needs to support events and activities.
• Participate in regular team meetings with the Program Director and staff to plan, evaluate, and enhance program effectiveness.
• Collect, manage, and analyze program data using digital tools to track performance and outcomes.
• Submit required documentation, including monthly counseling reports and weekly tutorial schedules and other documentation as required by the Program Director.
• Evaluate and recommend instructional materials and educational resources for student use.
• Develop and facilitate college preparatory workshops for students and parents.
• Design and implement financial aid orientations and assist students with scholarship searches and related workshops.
• Guide participants through the college admissions process.
• Plan and coordinate educational field trips and enrichment programs.
• Monitor and document students' academic progress, attendance, and behavior, including the development of Academic Profiles and Personal Education Plans.
• Track and analyze student grades and standardized test scores to assess progress.
• Assist with student recruitment initiatives and outreach efforts.
• Implement procedures for identifying and selecting eligible program participants in compliance with program criteria.
• Advise students on middle school, high school, and college academic pathways to ensure successful transitions.
• Oversee after-school tutorials and coordinate mentoring services for participating students.
• Conduct individual and group academic counseling sessions and workshops.
• Maintain detailed case notes documenting student participation, progress, and counseling outcomes.
• Perform other duties and responsibilities as assigned by the Program Director.

Skills

Academic counseling

Program coordination

Student mentoring

Education

Bachelor's degree in Education, Counseling, Social Work, or related area

Job description

Join Our Mission to Empower Students!

Are you passionate about helping students succeed academically and preparing them for college and beyond? Indian River State College is seeking a dedicated Academic Coordinator to support our Educational Talent Search (ETS) program. In this impactful role, you'll guide middle and high school students-many of whom are first-generation college-bound-through academic planning, tutoring, mentoring, and college readiness workshops.

You'll collaborate with teachers, counselors, and families to create a supportive learning environment, while overseeing ETS instructors and tutors. From organizing field trips and enrichment programs to helping students navigate financial aid and admissions, you'll be a key part of their journey toward higher education.

If you're an organized, student-centered professional with experience in academic advising and a passion for equity in education, we'd love to hear from you!

What We Offer

At Indian River State College, we value the well-being and professional growth of our employees. Our comprehensive benefits package includes:

• Health & Wellness: Medical, dental, vision, flexible spending accounts, life insurance, supplemental plans, and access to our Employee Assistance Program (EAP).
• Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage.
• Retirement Security: Participation in the Florida Retirement System (FRS), plus tax-deferred annuities and Roth 403(b) options.
• Time for You: Generous paid vacation, personal, and sick leave to support work-life balance.
• Perks & Discounts: Reduced rates on services and tickets to local attractions.
• Growth & Development: Professional development programs, leadership training, and opportunities to advance your career.

JOB SUMMARY:

Under general supervision, this position is responsible for providing academic counseling and oversight of academic support services for Educational Talent Search (ETS) participants at Indian River State College. The Academic Coordinator will develop and implement academic programs and workshops; prepare reports and newsletters; and maintain accurate records of student data and progress. This role also involves overseeing ETS instructors, tutors, and mentors, and facilitating monthly meetings with classroom teachers and school counselors to promote collaboration and ensure alignment with ETS program objectives. As an employee of Indian River State College, compliance with college policies is mandatory.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Monitor all aspects of assigned academic programs to ensure alignment with goals and compliance with program guidelines.
• Coordinate logistics related to student transportation, facility use, and equipment needs to support events and activities.
• Participate in regular team meetings with the Program Director and staff to plan, evaluate, and enhance program effectiveness.
• Collect, manage, and analyze program data using digital tools to track performance and outcomes.
• Submit required documentation, including monthly counseling reports and weekly tutorial schedules and other documentation as required by the Program Director.
• Evaluate and recommend instructional materials and educational resources for student use.
• Develop and facilitate college preparatory workshops for students and parents.
• Design and implement financial aid orientations and assist students with scholarship searches and related workshops.
• Guide participants through the college admissions process.
• Plan and coordinate educational field trips and enrichment programs.
• Monitor and document students' academic progress, attendance, and behavior, including the development of Academic Profiles and Personal Education Plans.
• Track and analyze student grades and standardized test scores to assess progress.
• Assist with student recruitment initiatives and outreach efforts.
• Implement procedures for identifying and selecting eligible program participants in compliance with program criteria.
• Advise students on middle school, high school, and college academic pathways to ensure successful transitions.
• Oversee after-school tutorials and coordinate mentoring services for participating students.
• Conduct individual and group academic counseling sessions and workshops.
• Maintain detailed case notes documenting student participation, progress, and counseling outcomes.
• Perform other duties and responsibilities as assigned by the Program Director.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

• Bachelor's degree from an accredited institution in Education, Counseling, Social Work, or a related area.
• Minimum of two (2) years of relevant experience working for a federal grant program serving low-income and potential first-generation college-bound students.
• Proven experience in working with students from low-income backgrounds or those facing educational hurdles.
• Knowledge of aca