Academic Coordinator

Philadelphia College of Osteopathic Medicine; Suwanee (GA); On-site; USD 42,000 - 62,000; Full time

Job summary

Philadelphia College of Osteopathic Medicine is seeking an Academic Coordinator to provide administrative support for instructional content planning and delivery. This role assists course directors with course materials, scheduling, and academic reporting, collaborating with other departments to address student progress.

The position requires strong organization, office software proficiency, and excellent communication skills, with experience in higher education preferred.

Qualifications

• Minimum two years' experience in a similar administrative support role in higher education preferred.
• High level of customer service.
• Strong written and verbal communication skills.
• Strong planning and organizational skills.
• Proficiency with word processing, spreadsheets, presentations, email, and virtual meeting apps.

Responsibilities

• Assist with collecting or compiling information for planning, budgeting and reporting, compliance and accreditation.
• Maintain department and academic calendars; distribute to faculty and students as directed.
• Coordinate or assist with preparing course schedules and related materials (syllabi, rosters, exams, rubrics).
• Coordinate room reservations and schedules for courses and labs; monitor space utilization.
• Maintain attendance records for students and faculty.
• Schedule meetings and prepare pre- and post-meeting materials for attendees.
• Enter students' academic progress into approved systems (gradebooks, LMS, SIS).

Skills

Communication skills

Planning & organization

Customer service

Computer proficiency

Education

Bachelor's degree (business administration or related)

High School Diploma or GED

Tools

Google Workspace

Microsoft 365

Job description

The academic coordinator performs a variety of administrative activities to support instructional content planning and delivery. In general, this role provides administrative support to academic course directors by assisting with the maintenance of course materials, coordination of instructional delivery, and completion of academic reporting activities. Primary responsibilities include, but are not limited to, arranging course logistics, compiling course materials; and providing academic support to students. This role may also collaborate with other departments, such as student affairs, to identify and resolve issues related to students' academic progress.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The successful incumbent will perform the following duties, with or without reasonable accommodations:

Assist team members with collecting or compiling information to complete administration-level functions, such as planning, budgeting and reporting, compliance, and accreditation.

Maintain current department and academic calendars; distribute to faculty and students, as directed.

Coordinate or assist with preparing and compiling course schedules and course-related materials, including but not limited to, syllabi, rosters, exams and evaluations, rubrics, and physical and electronic materials.

Coordinate room reservations and schedules for courses, including lab sessions; maintain updated schedule of room and space utilization related to instructional delivery.

Maintain accurate attendance records for students and faculty.

Collaborate with team members to schedule meetings; prepare and distribute pre- and post-meeting materials, including physical and digital, to meeting attendees.

Enter students' academic progress into approved systems of record accurately and timely. Such systems include gradebooks, exam platforms, student information systems, and learning management systems (LMS).

REQUIRED SKILLS AND EXPERIENCE:

Minimum two years' experience in a similar administrative support role, preferably in a higher education setting.

High level of computer proficiency in word processing, spreadsheet, presentations, email, and virtual meeting applications, preferably on the Google Workspace or Microsoft 365 platforms.

High level of customer service.

Strong planning and organizational skills.

Strong written and verbal communication skills.

EDUCATION AND CERTIFICATIONS:

• High School Diploma or GED; Bachelor's degree in business administration or a related field preferred.

PHYSICAL REQUIREMENTS:

Ability to stand, walk, and sit for prolonged periods.

Ability to view computer screen(s) for extended periods.

Manual dexterity and mobility in order to use personal computers and other office equipment.

The referenced salary range is based on PCOM good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. PCOM offers a total rewards package that supports our employees' health, life, career and retirement.

PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran status or any other legally protected class status in all its programs, activities, and employment practices.

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