Academic Coordinator

Kansas City University; Joplin (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

Kansas City University in Missouri seeks a Staff administrator to coordinate Year 1 and 2 COM curricula, support faculty with course materials, manage calendars, travel, purchasing, and events, and maintain departmental records and databases. You will serve as a liaison across departments and ensure timely action on faculty and program needs.

The role requires a Bachelor’s degree and four years of administrative experience, with strong organizational and communication skills.

Qualifications

• Bachelor's degree and experience in higher education preferred.
• Four years of administrative experience in supporting more than one person and/or department.
• Demonstrated initiative in being proactive, anticipating needs and implementing effective action plans.
• Ability to solve problems, prioritize and multi-task in a deadline driven environment.
• Must have excellent organizational skills, be detail-oriented, and a self-starter.
• Exercise good judgment and discretion at all times.
• Ability to be flexible, and able to shift priorities as demands change.
• Excellent interpersonal skills, with ability to interact effectively and work efficiently with people at all levels in an organization.
• Excellent verbal & written communication skills.
• High level of proficiency with PC based software programs, including Microsoft Office Excel.

Responsibilities

• Provide direction and guidance to Year 1 and 2 COM students in completing the core curriculum requirements.
• Assist faculty with preparation and posting of course materials.
• Coordinate course activities through tracking of deadlines, scheduling of rooms, assignment of students, and faculty support.
• Coordinate pre/post course and department/program/committee meetings as assigned to include agenda preparation and ensuring action items are met.
• Coordinate department specific programs to include serving as primary contact, maintenance of databases and records, creation of tracking mechanisms, and reporting of data/outcomes as requested.
• Support of assigned faculty and staff to include calendar management, arranging travel, purchasing/expense reports, liaison for internal and external parties, technical assistance and event planning.
• Evaluate processes for areas of improvement continually and make recommendations to supervisor.
• Assists with project development and planning to ensure more efficient service and organization of the office.
• Assists with the planning and execution of various KCU university side events (symposiums, meetings, graduation, etc.).
• Work under limited supervision and within established department guidelines and procedures.
• Perform other duties as assigned or directed to meet the goals and objectives of the organization and department.
• Represent department and the University favorably and in accordance with established Core Values and expectations

Skills

Interpersonal skills

Verbal and written communication

Organizational skills

Multitasking

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Office

Job description

Job Type

Staff

Job Description

Performs high level course coordination and faculty support duties and provides specialized program support for an administrative department, college or program. Executes a wide range of duties to include coordinating the needs of course curriculum and faculty support, development and tracking of curricular materials and activities, maintaining calendars and schedules, meeting minutes, travel arrangements, purchasing, reporting, handling information requests, planning and executing events, and student liaison for course faculty.

Essential Duties and Responsibilities

• Provide direction and guidance to Year 1 and 2 COM students in completing the core curriculum requirements
• Assist faculty with preparation and posting of course materials
• Coordinate course activities through tracking of deadlines, scheduling of rooms, assignment of students, and faculty support
• Coordinate pre/post course and department/program/committee meetings as assigned to include agenda preparation and ensuring action items are met
• Coordinate department specific programs to include serving as primary contact, maintenance of databases and records, creation of tracking mechanisms, and reporting of data/outcomes as requested
• Support of assigned faculty and staff to include calendar management, arranging travel, purchasing/expense reports, liaison for internal and external parties, technical assistance and event planning
• Evaluate processes for areas of improvement continually and make recommendations to supervisor
• Assists with project development and planning to ensure more efficient service and organization of the office
• Assists with the planning and execution of various KCU university side events (symposiums, meetings, graduation, etc.)
• Work under limited supervision and within established department guidelines and procedures
• Perform other duties as assigned or directed to meet the goals and objectives of the organization and department
• Represent department and the University favorably and in accordance with established Core Values and expectations

Qualifications

• Bachelor's degree and experience in higher education preferred
• Four years of administrative experience in supporting more than one person and/or department
• Demonstrated initiative in being proactive, anticipating needs and implementing effective action plans
• Ability to solve problems, prioritize and multi-task in a deadline driven environment
• Must have excellent organizational skills, be detail-oriented, and a self-starter
• Exercise good judgment and discretion at all times
• Ability to be flexible, and able to shift priorities as demands change
• Excellent interpersonal skills, with ability to interact effectively and work efficiently with people at all levels in an organization
• Excellent verbal & written communication skills
• High level of proficiency with PC based software programs, including Microsoft Office Excel
• Experience in higher education preferred

Physical Requirements

• Physical dexterity sufficient to use hands, arms, and shoulders repetitively to operate a keyboard and other office equipment, use a telephone, access file cabinets and other items stored at various levels, including overhead
• Ability to speak and hear well enough to communicate clearly and understandably with sufficient volume to ensure an accurate exchange of information in normal conversational distance, over the telephone, and in a group setting
• Ability to continuously operate a personal computer for extended periods of time (4 or more hours)
• Mental acuity sufficient to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions

Equal Opportunity Employer

KCU is committed to promoting an equal employment opportunity workplace. Equal opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without discrimination on the basis of race, color, religion, sex, age, national origin, genetic information (GINA), physical or mental disability, pregnancy, sexual orientation, gender identity, marital status, familial status, ancestry, military and/or veteran status, and/or any other status protected by applicable Federal, state or local law.

Annual Security Report

KCU is committed to providing a safe campus for students, faculty, and staff. Our annual campus security report lists campus crimes and statistics for the campus and public areas around campus for the last three years, in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.

About KCU

Kansas City University, founded in 1916, is a fully accredited, private not-for-profit health sciences university, and the fifth-oldest osteopathic medical school in the nation. KCU’s Colleges of Osteopathic Medicine, Biosciences and Dental Medicine offer graduate degree programs in osteopathic medicine, clinical psychology, biomedical sciences and dental medicine, as well as multiple dual-degree opportunities. To learn more about KCU, our colleges and academic programs, visit kansascity.edu.