Executive Assistant to the Dean

Saybrook University; Forest Hills (KS); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous paid time-off

Medical and dental coverage

Company-paid life and disability保险

Retirement plan with employer contrib.

Flexible spending accounts (FSA)

Tuition reimbursement

Professional development

Regular employee appreciation events

Job summary

Kansas Health Science University seeks an experienced Executive Assistant to provide high-level administrative and project management support to the Dean. This on-site role requires coordinating calendars, travel, and communications, and assisting with accreditation logistics and budget reporting.

Ideal candidates will have 5+ years supporting C-suite leaders, strong Microsoft Office and Adobe skills, and a background in higher education or a similar environment.

Qualifications

• Bachelor’s degree preferred; minimum 5+ years supporting C-suite or high-level leadership.
• Minimum 5+ years project management experience.
• Experience in higher education is a plus.
• Advanced knowledge of Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint, Word) and Adobe products.

Responsibilities

• Provides high-level administrative and project management support for the Dean.
• Manages calendars, meeting agendas, briefing notes, minutes, and related materials.
• Coordinates travel for the Dean (air, hotel, ground transport, itineraries).
• Supports accreditation site visits with scheduling, document prep, and logistical support.
• Assists with budgets, expense reporting, and special projects as needed.

Skills

C-suite support

Project management

MS Office proficiency

Adobe products

Higher education experience

Education

Bachelor’s degree preferred

Tools

Outlook

Teams

Excel

PowerPoint

Word

Adobe Acrobat

Job description

Job Description

The Executive Assistant is a full-time, on-site staff position within the KHSU-KansasCOM department of Academic Affairs reporting directly to the Dean. The Executive Assistant is responsible for providing high-level administrative support to the Dean and providing cooperative support to academic administrative personnel and to the for V.P. for Academic Affairs. The position also has responsibilities for leading, planning and overseeing event planning for the Administration Offices, Project management for the Dean, leadership, flexibility, creative problem solving, and excellent communication skills are essential requirements for this position.

SPECIFIC RESPONSIBILITIES

Provides high-level administrative and project management support for the Dean and supporting the efforts of the Academic Administrative officials. Handles work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact, and diplomacy. Work closely with the Dean to ensure that all projects assigned to direct reports are completed on or before deadlines. Ensures that the status of all assigned projects are up to date. Creates and prepares high-level correspondence and communication pieces, including staff communication, executive reports, and presentations. Manages calendars, including drafting and preparing meeting agendas, briefing notes, recording minutes, and related materials. Coordinates travel for the Dean, including airline and hotel reservations, ground transportation, preparing itineraries, to ensure smooth travel experiences. Assists leadership, faculty, and staff during accreditation site visits with on-site schedule arrangements, assist with report and document preparation/collections, and logistical support for the accreditors, including hotel accommodations, local transportation, catering, etc. Participates in preparing, monitoring, and reporting annual operating budgets and related reports. Manages detailed expense reports using Concur Solutions. Answers telephone calls, determines priorities, prepares responses, and/or responds in an appropriate and timely fashion. Completes and manages special projects and reports as needed.

SUPERVISORY RESPONSIBILITIES

N/A

QUALIFICATION(S)

Bachelor’s degree preferred Minimum 5+ years supporting C-suite, high-level leadership experience required. Minimum 5+ years Project Management experience desired. Experience working in higher education is a plus. Must possess advanced knowledge/skills in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint, Word), Adobe products (Acrobat, Flash, Reader, etc.) and various web applications.

KEY COMPETENCIES

Commitment to quality, innovation, and process improvement utilizing collaborative teamwork. Be responsive, quick-thinking, and possess an innate ability to anticipate and respond to issues. Establish priorities, and work in an organized manner with emphasis on detail and accuracy. Ability to handle multiple tasks and assignments and meet competing deadlines. High level of reliability, discernment, and commitment to maintaining confidentiality. Ability to work independently without close supervision and as a team member. Excellent written communication skills with consistent application of correct spelling, punctuation, and grammar for preparing and proofreading various documents and reports. Demonstration of strong customer service skills and ability to manage professional and interpersonal relationships.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. It is the policy of Kansas Health Science University (KHSU)-Kansas College of Osteopathic Medicine (KansasCOM) not to discriminate on the basis of race, ethnicity, color, sex, sexual orientation, gender, gender identity, religion, religious creed, national origin, ancestry, age, genetic information, marital status, military or veteran status, physical or mental disability, medical condition, pregnancy, childbirth, and any medical condition related to pregnancy or childbirth or any other basis protected by federal, state or local law, ordinance or regulation. KHSU-KansasCOM is committed to complying with all applicable laws regarding equal employment opportunities. KHSU-KansasCOM strives to create and maintain a work environment in which people are treated with dignity, decency, and respect. All qualified candidates are encouraged to apply.

Kansas Health Science University offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education.

Benefits

• generous paid time-off
• medical and dental coverage
• company-paid life and disability insurance
• retirement plan with employer contribution
• multiple flexible spending accounts (FSA)
• tuition reimbursement
• professional development
• regular employee appreciation events

Kansas Health Science University is an Equal Opportunity Employer.

Kansas Health Science University (KHSU) is a private, nonprofit institution based in Wichita, Kansas, whose goal is to increase access to medical education opportunities and to address the growing need for physicians in the community. KHSU is a partner institution of The Community Solution, a nonprofit system of colleges advancing student success and community impact.

Kansas College of Osteopathic Medicine (KansasCOM) has been granted pre-accreditation status from the American Osteopathic Association’s Commission on Osteopathic College Accreditation (COCA). COCA is the accrediting agency recognized by the United States Department of Education (USDE) for pre-doctoral education of osteopathic physicians in the United States. Pre-accreditation, as distinct from full accreditation, permits the KansasCOM to solicit applications and admit students, offer medical instruction within the approved osteopathic medical curriculum, and announce its Pre-Accreditation Status. KansasCOM can be considered for full accreditation status following the graduation of its first class, which it anticipates will occur in May 2026. The attainment of full accreditation status is subject to review and approval by COCA. For more information, visit https://www.kansashsu.org/