Project and Communications Coordinator

Lehigh University; Bethlehem (Northampton County); On-site; USD 37,000 - 45,000; Full time

Job summary

Lehigh University’s Information Technology Services (ITS) division seeks a Project and Communications Coordinator to ensure multi-year technology initiatives stay on track and to deliver clear, consistent messages to stakeholders. This on-campus role will coordinate plans, meetings, and communications within ITS and with university partners.

You will manage schedules, procurement, student hiring paperwork, and event logistics while collaborating with ITS leadership and the Marketing &

Qualifications

• High School Diploma or GED.
• Associates or Vocational/Technical Degree preferred.
• Three to five years of work related experience.
• Familiarity with project management tools and higher education communications practices preferred.
• Demonstrated experience coordinating projects or programs, with an ability to manage competing timelines independently.
• Strong written communication skills and a track record of producing clear, audience-appropriate content.
• Proficiency with project tracking tools and standard office productivity software.
• Exceptional attention to detail in documentation, scheduling, and procurement processes.

Responsibilities

• Maintain project plans, timelines, and milestone tracking across ITS initiatives, including multi-year technology implementations.
• Follow up with project stakeholders between meetings to sustain momentum and keep deliverables on course.
• Coordinate scheduling, logistics, and documentation for project meetings, and prepare status reports for ITS leadership.
• Draft and distribute ITS communications to departmental and university stakeholders in a clear, consistent voice.
• Partner with the Director of Marketing and Communications (Finance & Administration) to standardize messaging formats and maintain a communications calendar.
• Support communications planning for ITS events and initiatives, ensuring timely and well-coordinated outreach.
• Coordinate end-to-end logistics for ITS events and meetings, including materials, attendee tracking, and post-event follow-up.
• Provide reliable on-site or virtual coordination support for departmental activities as needed.
• Process student hiring paperwork for ITS in accordance with Lehigh HR procedures.
• Coordinate procurement requests and tracking for ITS initiatives, and provide cross-team administrative support for ASG staff.

Skills

Project coordination

Stakeholder communication

On-campus coordination

Documentation and scheduling

Procurement processes

Team collaboration

Attention to detail

Education

High School Diploma or GED

Associates or Vocational/Technical Degree preferred

Tools

Project tracking tools

Office productivity software

HR paperwork processes

Job description

Lehigh University

Lehigh University is an affirmative action/equal opportunity employer and does not discriminate on the basis of age, color, disability, gender, gender identity, genetic information, marital status, national or ethnic origin, race, religion, sexual orientation, or veteran status. Lehigh University provides comprehensive benefits including partner benefits.

Lehigh University's Information Technology Services (ITS) division keeps a complex, research-driven campus connected and the people who coordinate that work behind the scenes make all the difference. As Project and Communications Coordinator, you'll be the organizational backbone for ITS initiatives, ensuring multi-year technology implementations stay on track and that every stakeholder hears a clear, consistent message along the way.

Position Number: S78550

This position is a Grade: 7 - 37.5 with an approximate salary range of $37,190-$44,640 and is subject to change based on experience, skills and qualifications.

What You'll Own

• Maintain project plans, timelines, and milestone tracking across ITS initiatives, including multi-year technology implementations
• Follow up with project stakeholders between meetings to sustain momentum and keep deliverables on course
• Coordinate scheduling, logistics, and documentation for project meetings, and prepare status reports for ITS leadership
• Draft and distribute ITS communications to departmental and university stakeholders in a clear, consistent voice
• Partner with the Director of Marketing and Communications (Finance & Administration) to standardize messaging formats and maintain a communications calendar
• Support communications planning for ITS events and initiatives, ensuring timely and well-coordinated outreach
• Coordinate end-to-end logistics for ITS events and meetings, including materials, attendee tracking, and post-event follow-up
• Provide reliable on-site or virtual coordination support for departmental activities as needed
• Process student hiring paperwork for ITS in accordance with Lehigh HR procedures
• Coordinate procurement requests and tracking for ITS initiatives, and provide cross-team administrative support for ASG staff

What You'll Bring

• High School Diploma or GED
• Associates or Vocational/Technical Degree preferred
• Three to five years of work related experience
• Familiarity with project management tools and higher education communications practices preferred
• Demonstrated experience coordinating projects or programs, with an ability to manage competing timelines independently
• Strong written communication skills and a track record of producing clear, audience-appropriate content
• Proficiency with project tracking tools and standard office productivity software
• Exceptional attention to detail in documentation, scheduling, and procurement processes

Why Lehigh

Lehigh University offers a genuinely collaborative environment where staff are treated as partners in the institution's academic mission. In ITS, you'll work alongside technologists, librarians, and project leads who value clear communication and shared accountability. Beyond the day-to-day, Lehigh provides generous tuition benefits for employees and eligible dependents, strong retirement contributions, comprehensive health coverage, and a campus culture that takes professional development seriously. Bethlehem's revitalized arts and dining scene makes the location an added bonus. Lehigh University is an equal opportunity employer and does not discriminate. We are committed to a culturally and intellectually diverse community and we seek qualified candidates to contribute to the university's mission.

Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist.

Special Considerations

• The duties of the position do not allow for a remote work option; the employee in this position will be required to work on campus where they can be fully accessible to the Lehigh community.

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position.