Academic Affairs Senior Staff Coordinator

Binghamton University; City of Binghamton (NY); On-site; USD 65,000 - 78,000; Full time

Job summary

Binghamton University seeks a Senior Staff Assistant in the Provost's Office to manage external awards databases, coordinate nominations, and support faculty in obtaining national and international honors. The role involves liaising with deans, departments, and the Research Division to ensure timely, accurate nominations and reporting.

The successful candidate will handle confidential information with tact, support award processes, and contribute to communications and database maintenance.

Qualifications

• Bachelor's degree required.
• Experience collaborating with faculty, staff and administration.
• Experience managing multiple tasks with timelines and attention to detail.
• Experience in event planning.
• Minimum 1 year of related experience in office administration and customer service.
• Ability to handle confidential matters with tact and discretion.
• Strong oral and written communication skills.
• Proficiency with standard business tools (spreadsheets, word processing, calendars, presentations).

Responsibilities

• Coordinate with the Vice Provost for Faculty Affairs and deans to manage an online awards database.
• Maintain contact with awarding organizations.
• Identify nomination opportunities and disseminate information to units and individuals.
• Support faculty for national/international awards and honors.
• Coordinate with faculty to arrange award opportunities.
• Prepare nomination statements and references.
• Provide information to Communications/Marketing on successes.
• Assist with faculty digital presence and dashboards.
• Prepare activity reports for internal/external use.
• Assist with various award processes and calendars.
• Update Provost Office website as needed.

Skills

Collaboration with faculty

Communication skills

Discretion

Time management

Office software

Web/database editing

Education

Bachelor's degree

Tools

Spreadsheets

Word processing

Calendar tools

Presentation software

Web editing/databases

Job description

Binghamton University seeks a Senior Staff Assistant in the Provost's Office to manage external awards databases, coordinate nominations, and support faculty in obtaining national and international honors. The role involves liaising with deans, departments, and the Research Division to ensure timely, accurate nominations and reporting.

The successful candidate will handle confidential information with tact, support award processes, and contribute to communications and database maintenance.