Administrative Assistant 2

Binghamton University; City of Binghamton (NY); On-site; USD 53,000 - 72,000; Full time

Job summary

Binghamton University is seeking an Administrative Assistant 2 to serve the Division of Advancement. The role requires strong organization, writing skills, and the ability to manage complex scheduling and travel arrangements.

Reporting to the Senior Staff Assistant, the successful candidate will handle confidential information, interact with diverse stakeholders, and contribute to a professional office environment. Associate's degree or higher preferred.

Qualifications

• Strong organizational and interpersonal skills.
• Excellent writing skills and ability to prioritize multiple tasks.
• Experience with a variety of packaged computer software.
• Management of complex scheduling and travel arrangements.
• Ability to work independently with highly confidential information.

Responsibilities

• Confidential and administrative secretary to the Division of Advancement.
• Prioritize and manage multiple tasks and analyze materials.
• Support executives with scheduling, correspondence, and travel coordination.

Skills

Organizational skills

Interpersonal skills

Writing skills

Scheduling management

Travel arrangements

Confidential information handling

Education

Associate's degree or higher

Tools

Microsoft Office

Job description

About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Administrative Assistant 2 (non-competitive)

Grade: SG-15

Salary: $62,477

Deadline for Internal applicants: September 13 2026

Deadline for External applicants: September 13, 2026

Reports to the Senior Staff Assistant to the Vice President for Advancement, Executive Director of the Foundation and Chief Advancement Officer.

Job Description

Confidential and administrative secretary to the Division of Advancement.

Requirements include strong organizational and interpersonal skills; ability to prioritize and manage multiple tasks and to analyze and organize materials; excellent writing skills; experience with a variety of packaged computer software; management of complex scheduling and travel arrangements; ability to deal with a variety of people and publics; ability to work independently and with highly confidential information.

Requirements:

Non-competitive Administrative Assistant 2/Civil Service test not required.

Desirable Requirements:

• At least 5 years of experience working for an administrator of a complex unit.
• Ability to create a collegial work environment both in and outside the Division of Advancement.
• Evidence of initiative and self-motivation.
• Associate's Degree or higher.

Additional Information:

The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by title IX and its implementing regulations, Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at [phone] or via email at [e-mail].

Binghamton University is a tobacco-free campus effective August 1, 2017.

Please note, this position will be offered contingent upon successful completion of a background check.