Academic Affairs Coordinator — Higher Ed & Gen Ed

Southern Nazarene University; Bethany (OK); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

family health insurance plan (shared)

retirement matching

vacation

sick leave

personal days

holidays

dental insurance

long term disability

tuition remission

Job summary

Southern Nazarene University in Bethany, OK is seeking an experienced administrative coordinator to support the VPAA for the College of Undergraduate Studies and the General Education Director. The role centers on coordinating office activities, maintaining records, and fostering a Christ-centered academic community.

The position requires strong communication skills, proficiency with Microsoft Office and Google Suite, and the ability to manage multiple projects in a fast-paced environment.

Qualifications

• Associates degree or equivalent is required.
• Minimum of two years of related work experience.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office and Google Suite.
• Ability to prioritize multiple demands in a time-bound environment.
• Data entry experience.
• Typing, spelling, and grammar competency.

Responsibilities

• Provides administrative help to the VPAA-CUGS and to the General Education (Gen Ed) Director.
• Communicates with faculty, staff, students, parents, and stakeholders on behalf of Academic Affairs.
• Collaborates with HR and Department Chairs in hiring adjunct faculty including interviewing, credentialing, and new adjunct faculty orientation.
• Prepares and monitors fulltime faculty overload and adjunct faculty teaching agreements.
• Maintains CUGS records of faculty workload and student credit hours generated.
• Works with Financial Aid to track eVerification each semester.
• Tracks attendance taking and works with Department Chairs to support consistent attendance reporting practices.
• Assist with timely textbook adoption with the campus bookstore.
• Communicates with faculty to collect and organize artifacts for the Gen Ed Council’s review and assessment.
• Collaborates with the Gen Ed Director to input Professional Studies (PS) course schedules into the Colleague CRM and works with the Registrar’s Office and PS Student Services to manage enrollment and access for CUGS students in PS courses.
• Assists the Associate VPAA-CUGS in Concurrent Enrollment, particularly as it relates to offering General Education courses to high school studies.
• Maintain paper and electronic student records, manage social media and scholar communication, support program event planning, and other tasks related to the McNair Scholars program.
• Reconciles monthly purchase card statements for supervisor(s).
• Researches and prepares data for special projects as assigned.
• Plans and coordinates special events (Honors Ceremony, luncheons, workshops, etc.) as assigned.
• Other duties as assigned.

Skills

Verbal and written communication

Prioritization

Data entry

Microsoft Office

Google Suite

Typing

Team collaboration

Education

Associates degree or equivalent

Bachelor’s degree (preferred)

Tools

Microsoft Office

Google Workspace

Job description

Southern Nazarene University in Bethany, OK is seeking an experienced administrative coordinator to support the VPAA for the College of Undergraduate Studies and the General Education Director. The role centers on coordinating office activities, maintaining records, and fostering a Christ-centered academic community.

The position requires strong communication skills, proficiency with Microsoft Office and Google Suite, and the ability to manage multiple projects in a fast-paced environment.