Academic Coordinator

Southern Nazarene University; Town of Bethany (NY); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Family health insurance plan

Retirement matching

Tuition remission

Job summary

Southern Nazarene University is seeking an academic coordinator for the College of Undergraduate Studies. This full-time position involves providing administrative support to the VPAA and General Education Director, maintaining student records, and collaborating with faculty and staff.

The ideal candidate should have an associates degree, strong communication skills, and experience with various software applications. The role offers a generous benefits package, aligning with SNU's Christ-centered mission.

Qualifications

• Minimum of two years of related work experience and/or relevant training.
• Competency in spreadsheets, merge functions, and shared drive systems.
• Typing, spelling, and grammar competency.

Responsibilities

• Provides administrative help to the VPAA-CUGS and to the General Education Director.
• Tracks attendance and supports attendance reporting practices.
• Collaborates with HR in hiring CUGS adjunct faculty.

Skills

Strong verbal and written communication skills

Ability to prioritize multiple demands

Experience with Microsoft Office and Google Suite

Data entry experience

Education

Associates degree or equivalent

Bachelor’s degree

Job description

Position Information

Job Location: Bethany Campus – Bethany, OK 73008 · Position Type: Full‑Time Staff · Education Level: 2‑Year Degree · Travel: Up to 25% · Work Schedule: Monday through Friday 8:00am to 5:00pm

Job Summary

Serves as an academic coordinator (administrative assistant) to the VPAA for the College of Undergraduate Studies (CUGS) and to the General Education Director, works as an effective, positive team member supporting all activities and responsibilities of the Office of Academic Affairs, and contributes to a culture of Christlikeness, excellence, belonging, integrity, and service.

Responsibilities

• Provides administrative help to the VPAA‑CUGS and to the General Education (GenEd) Director.
• Communicates with faculty, staff, students, parents, and stakeholders on behalf of Academic Affairs.
• Collaborates with HR and Department Chairs in the hiring of CUGS adjunct faculty, including interviewing, credentialing, and new adjunct faculty orientation.
• Prepares and monitors full‑time faculty overload and adjunct faculty teaching agreements.
• Maintains CUGS records of faculty workload and student credit hours generated.
• Works with Financial Aid to track eVerification each semester.
• Tracks attendance taking and works with Department Chairs to support consistent attendance reporting practices.
• Assists with timely textbook adoption with the campus bookstore.
• Communicates with faculty to collect and organize artifacts for the GenEd Council’s review and assessment.
• Collaborates with the GenEd Director to input Professional Studies (PS) course schedules into the Colleague CRM and works with the Registrar’s Office and PS Student Services to manage enrollment and access for CUGS students in PS courses.
• Assists the Associate VPAA‑CUGS in Concurrent Enrollment, particularly as it relates to offering General Education courses to high school studies.
• Maintain paper and electronic student records, manage social media and scholar communication, support program event planning, and other tasks related to the McNair Scholars program.
• Reconciles monthly purchase card statements for supervisor(s).
• Researches and prepares data for special projects as assigned.
• Plans and coordinates special events (Honors Ceremony, luncheons, workshops, etc.) as assigned.
• Other duties as assigned.

Required Qualifications

Southern Nazarene University is an expression of the Church of the Nazarene. According to SNU policy, all faculty and staff must profess faith in Jesus Christ, possess a strong personal Christian commitment, and be committed to the SNU mission to make Christ‑like disciples through higher education in a Christ‑centered community. As an institution of the Church of the Nazarene, applicants must understand and embrace the biblical principle that all people are created in the image of God and should be treated with dignity and respect, including a belief in equal opportunity to work, contribute, and flourish without discrimination.

• Associates degree or equivalent.
• Minimum of two years of related work experience and/or relevant training.
• Strong verbal and written communication skills.
• Ability to prioritize multiple demands in a time‑bound work environment and juggle multiple projects at the same time.
• Experience with various computer software applications including Microsoft Office and Google Suite, plus competency in spreadsheets, merge functions, and shared drive systems.
• Data entry experience.
• Typing, spelling, and grammar competency.

Preferred Qualifications

• Bachelor’s degree.
• Experience in higher education.

Supervision Received

Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.

Supervision Exercised

May be responsible for the coordination of work assignments for student employees.

Benefits

Generous benefit structure including family health insurance plan (shared cost), long‑term disability, dental insurance, group life insurance, retirement matching, tuition remission, vacation, sick leave, personal days, and holidays.