Academic Coordinator

Southern Nazarene University; Bethany (OK); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

family health insurance plan (shared)

retirement matching

vacation

sick leave

personal days

holidays

dental insurance

long term disability

tuition remission

Job summary

Southern Nazarene University in Bethany, OK is seeking an experienced administrative coordinator to support the VPAA for the College of Undergraduate Studies and the General Education Director. The role centers on coordinating office activities, maintaining records, and fostering a Christ-centered academic community.

The position requires strong communication skills, proficiency with Microsoft Office and Google Suite, and the ability to manage multiple projects in a fast-paced environment.

Qualifications

• Associates degree or equivalent is required.
• Minimum of two years of related work experience.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office and Google Suite.
• Ability to prioritize multiple demands in a time-bound environment.
• Data entry experience.
• Typing, spelling, and grammar competency.

Responsibilities

• Provides administrative help to the VPAA-CUGS and to the General Education (Gen Ed) Director.
• Communicates with faculty, staff, students, parents, and stakeholders on behalf of Academic Affairs.
• Collaborates with HR and Department Chairs in hiring adjunct faculty including interviewing, credentialing, and new adjunct faculty orientation.
• Prepares and monitors fulltime faculty overload and adjunct faculty teaching agreements.
• Maintains CUGS records of faculty workload and student credit hours generated.
• Works with Financial Aid to track eVerification each semester.
• Tracks attendance taking and works with Department Chairs to support consistent attendance reporting practices.
• Assist with timely textbook adoption with the campus bookstore.
• Communicates with faculty to collect and organize artifacts for the Gen Ed Council’s review and assessment.
• Collaborates with the Gen Ed Director to input Professional Studies (PS) course schedules into the Colleague CRM and works with the Registrar’s Office and PS Student Services to manage enrollment and access for CUGS students in PS courses.
• Assists the Associate VPAA-CUGS in Concurrent Enrollment, particularly as it relates to offering General Education courses to high school studies.
• Maintain paper and electronic student records, manage social media and scholar communication, support program event planning, and other tasks related to the McNair Scholars program.
• Reconciles monthly purchase card statements for supervisor(s).
• Researches and prepares data for special projects as assigned.
• Plans and coordinates special events (Honors Ceremony, luncheons, workshops, etc.) as assigned.
• Other duties as assigned.

Skills

Verbal and written communication

Prioritization

Data entry

Microsoft Office

Google Suite

Typing

Team collaboration

Education

Associates degree or equivalent

Bachelor’s degree (preferred)

Tools

Microsoft Office

Google Workspace

Job description

Full time / Hourly / Non-Exempt

WORK SCHEDULE

Monday through Friday 8:00 am to 5:00 pm

JOB SUMMARY

Serves as an academic coordinator (administrative assistant) to the VPAA for the College of Undergraduate Studies (CUGS) and to the General Education Director, works as an effective, positive team member in supporting all activities and responsibilities of the Office of Academic Affairs, and contributes to a culture of Christlikeness, excellence, belonging, integrity, and service.

RESPONSIBILITIES

Provides administrative help to the VPAA-CUGS and to the General Education (Gen Ed) Director.Communicates with faculty, staff, students, parents, and stakeholders on behalf of Academic Affairs.Collaborates with HR and Department Chairs in the hiring of CUGS adjunct faculty including interviewing, credentialing, and new adjunct faculty orientation.Prepares and monitors fulltime faculty overload and adjunct faculty teaching agreements.Maintains CUGS records of faculty workload and student credit hours generated.Works with Financial Aid to track eVerification each semester.Tracks attendance taking and works with Department Chairs to support consistent attendance reporting practices.Assist with timely textbook adoption with the campus bookstore.Communicates with faculty to collect and organize artifacts for the Gen Ed Council’s review and assessment.Collaborates with the Gen Ed Director to input Professional Studies (PS) course schedules into the Colleague CRM and works with the Registrar’s Office and PS Student Services to manage enrollment and access for CUGS students in PS courses.Assists the Associate VPAA-CUGS in Concurrent Enrollment, particularly as it relates to offering General Education courses to high school studies.Maintain paper and electronic student records, manage social media and scholar communication, support program event planning, and other tasks related to the McNair Scholars program.Reconciles monthly purchase card statements for supervisor(s).Researches and prepares data for special projects as assigned.Plans and coordinates special events (Honors Ceremony, luncheons, workshops, etc.) as assigned.Other duties as assigned.

Required Qualifications

• Southern Nazarene University is an expression of the Church of the Nazarene.
• According to SNU policy, all faculty and staff must profess faith in Jesus Christ, possess a strong personal Christian commitment and be committed to the SNU mission to make Christlike disciples through higher education in a Christ centered community.
• As an institution of the Church of the Nazarene, applicants must understand and embrace the biblical principle that all people are created in the image of God and should be treated with dignity and respect, including a belief in equal opportunity to work, contribute, and flourish without discrimination.
• Associates degree or equivalent
• Minimum of two years of related work experience and/or relevant training
• Possess strong verbal and written communication skills
• Ability to prioritize multiple demands in timebound work environment and can juggle multiple projects at the same time
• Experience with various computer software applications including Microsoft Office and Google Suite as well as competency in spreadsheets, merge functions, and shared drive systems
• Data entry experience
• Typing, spelling, and grammar competency

Preferred Qualifications

• Bachelor’s degree
• Experience in higher education

Supervision Received

Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.

Supervision Exercised

May be responsible for the coordination of work assignments for student employees.

Benefits

• family health insurance plan (shared cost)
• long term disability
• dental insurance
• group life insurance
• retirement matching
• tuition remission
• vacation
• sick leave
• personal days
• holidays