Academic Affairs Admin Coordinator: Budget & Compliance

Towson University; Baltimore (MD); On-site; USD 50,000 - 70,000; Full time

Job summary

Towson University is seeking an experienced administrative professional to support the Department Chair, manage calendar, coordinate meetings, and handle records and reporting. The role requires discretion with confidential processes and strong organizational skills.

The successful candidate will oversee budgets, procurement, travel reports, foundation and grant accounts, and documentation required for regulatory and accreditation bodies. Some evenings/weekends may be necessary.

Qualifications

• Three years of administrative support experience.
• General knowledge of office practices and procedures.
• Ability to communicate effectively both orally and in writing.

Responsibilities

• Provide daily administrative support to the Department Chair and coordinate meetings.
• Manage calendar, schedule meetings, prepare materials, and track follow-ups.
• Monitor and review department budgets; prepare financial reports and tracking tools.
• Process procurement using ProCard; reconcile statements; assist with travel expense reports.
• Oversee department TU Foundation accounts and faculty grant accounts compliance.
• Prepare reports for Maryland Board of Nursing and nursing accreditation bodies.
• Compile data for surveys and accreditation reviews; ensure timely submissions.
• Oversee office operations and supervise student employees; maintain confidentiality.
• Manage equipment inventory and contracts for adjunct/faculty.
• Some evenings and weekends may be required.

Skills

Office procedures

Communication skills

Proofreading

MS Office suite

Organization

Education

High School Diploma or GED

Tools

Stratus

PeopleSoft

Taleo

Job description

Towson University is seeking an experienced administrative professional to support the Department Chair, manage calendar, coordinate meetings, and handle records and reporting. The role requires discretion with confidential processes and strong organizational skills.

The successful candidate will oversee budgets, procurement, travel reports, foundation and grant accounts, and documentation required for regulatory and accreditation bodies. Some evenings/weekends may be necessary.