Academic Advisor Master's (Academic Advisor)

Indiana University; Indianapolis (IN); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Indiana University Indianapolis is seeking an Academic Advisor for the School of Science with a focus on biology majors. You will provide counseling to students, help plan courses, and support student success through data-driven advising practices.

Ideal candidates hold a Master’s degree and have 2–3 years in student affairs or academic advising in higher education. The role offers a hybrid work arrangement and comprehensive IU benefits.

Qualifications

• Master's degree in a related field.
• 2 years in student affairs, teaching, academic advising, or a related field. Experience in a student-focused, higher education environment is highly desired.
• 3 years in student affairs, teaching, academic advising, or a related field.

Responsibilities

• Provides academic counseling for students pursuing or considering majors, minors, or certificates. Guides students in planning their course of study in concert with department requirements.
• Meets with students in groups and 1-on-1 to guide academic programs that fit their needs and chosen majors/minors/certificates.
• Represents the advising function at campus meetings and in recruiting functions; assists in developing advising materials for student events.
• Tracks and monitors students' academic progress and maintains confidential records; communicates information to students and offices as needed.

Skills

Written & verbal communication

Professionalism

Time management

Quality orientation

Adaptability

Lifelong learning

Attention to detail

Tech proficiency

FERPA knowledge

Best practices

FERPA compliance

Education

Master's degree in a related field

Job description

IU INDY SCHOOL OF SCIENCE (IN-SCI-IUINA) Indiana University (IU) Indianapolis School of Science is a vital part of Indiana's life, health, and technology industries and allows for unparalleled research and collaboration. We are home to 8 departments and programs representing many different aspects of the science world. Our faculty and staff are committed to excellence in teaching, research, and service. Our faculty engage in cutting‑edge research in a wide variety of fields, including biochemistry and molecular biology, clinical psychology, forensic science, pure and applied math, and more. We pride ourselves on our interdisciplinary approach, extensive undergraduate research opportunities, professional school placements, and service to our students. Our graduates are the life blood of an economy that needs innovative thinkers, contributing team members, and eager learners. Committed to having real impact in their work and community, our graduates emerge from the School of Science as well‑rounded scientists whose experiences have prepared them to solve the problems of the future. This position provides academic advising for students pursuing undergraduate majors, minors, or certificates in the School of Science at IU Indianapolis. Advisors work as a team to implement outcomes‑focused and data‑driven interventions that increase success for all students, applying policy and good practices of the school, campus, and university. This position has a focus on biology majors.

Department‑Specific Responsibilities

• Communicates information in a timely manner to students and to appropriate academic offices when necessary.
• Accesses data for evaluation and assessment of advising activities.
• Participates in campus‑wide advising initiatives (e.g., proactive advising) and uses appropriate tools such as faculty feedback via the student engagement roster, campus engagement reports, AdRx, etc. to support student success and retention.
• Represents the advising function as a presenter at campus meetings and recruiting functions; assists in developing written advising materials for use in student events.
• Works closely with the Chairperson, director, or other faculty in the academic units to keep updated about changes in courses, opportunities or other information important for student success.
• Attends faculty curriculum meetings or other committee meetings and reports back on new courses and/or information that impacts advising.
• Provides academic advising to first‑year seminar courses.
• Functions as a lead advisor for a specific function or activities (e.g., transfer analysis, peer advising) that would support all science students.
• Serves as a liaison to campus units and committees as appropriate.

General Responsibilities

• Provides academic counseling for students pursuing or considering majors, minors, or certificates. Guides students in planning their course of study in concert with the departments' curricular requirements. Explains curriculum requirements and school and campus policies.
• Meets with students in groups and 1‑on‑1 to guide students in academic programs that will meet their educational needs and the requirements of their chosen major, minor, and/or certificate.
• Assists students in making informed decisions about a choice of major and potential career or graduate school direction. Helps students to assess their interests, values, and academic skills and to understand these in relation to major choice and potential future career/graduate school options.
• Teaches students how to navigate university systems, academic processes, and policies. Empowers student accountability in academic decisions about courses, career direction, and long‑term plans. Provides guidance on avenues for increased involvement as an IU student and in the IU community.
• Refers students to appropriate campus resources, such as academic support resources, placement programs, internship and overseas study opportunities, etc.
• Tracks and monitors students' academic progress, reviews and maintains confidential student records to ensure that students meet requirements and to document advising discussions, and communicates this information in a timely manner to students and to appropriate academic offices when necessary.
• Represents the advising function as a presenter at campus meetings and recruiting functions. Assists in developing written advising materials for use in student events.
• Researches, recommends, or creates best practices for unit or campus initiatives, projects, processes, or programs and may provide guidance to other Academic Advisors.

Education

• Master's degree in a related field.

Work Experience

• 2 years in student affairs, teaching, academic advising, or a related field. Experience in a student‑focused, higher education environment is highly desired.

Preferred

• 3 years in student affairs, teaching, academic advising, or a related field.

Skills

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Uses and learns new technology proficiently and changes practices with changing technology.
• Meet Best Practices and National Standards for Academic Advising.
• Understands and meets FERPA requirements.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

This position is part of the IU Framework for Academic Advising and Career Development. Learn more about the associated expectations, student learning outcomes, and institutional commitments.

Indiana University Indianapolis

Indianapolis, Indiana

This position is eligible for a hybrid schedule (mix between remote and in‑person work), subject to change in the future based on university policy and business needs.

For full‑time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long‑term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU‑sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Career

FLSA: Exempt

Job Function: Student Services

Job Family: Academic Advising

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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