Academic Advisor

Bastyr University; Kenmore (WA); On-site; USD 65,904,384 - 71,635,200; Full time

Job summary

Bastyr University is seeking an Academic Advisor/Degree Coordinator to join the Registrar’s Office on the Kenmore campus. The role focuses on advising graduate students, coordinating degree requirements, and ensuring on-time graduation through detailed planning and recordkeeping.

The position emphasizes collaboration with faculty and staff, attention to detail, and the ability to manage complex student needs while maintaining confidentiality and accuracy in the Student Information System.

Qualifications

• Bachelor’s degree required.
• One year of academic advising experience preferred, or two years in student services/university administration.
• Attention to detail is critical in this role.

Responsibilities

• Advise students on academic progress, degree requirements, and policies.
• Develop and maintain systems to track progress for on-time graduation.
• Coordinate with departments on course offerings and create individualized quarterly plans.
• Handle quarterly registration, adds/drops, academic planning and auditing of degrees.

Skills

Academic advising

Data entry

Microsoft 365

Adobe Acrobat

Problem solving

Communication

Education

Bachelor's degree

Tools

Student Information System

Microsoft 365

Adobe Acrobat

Job description

Job Details

Job Location: Kenmore Campus, Washington - Kenmore, WA 98028

Position Type: Full Time

Salary Range: $23.00 - $25.00

Hourly Travel Percentage: Staff

Job Shift: Onsite

Position Summary: Bastyr University is seeking an Academic Advisor/Degree Coordinator to join the advising team in our Registrar’s Office. This person will advise graduate level students.

Academic advising is a collaborative relationship between a student and an academic advisor. As graduate students, many of these students have complex lives needing personal attention. The intent of this partnership is to advise and collaborate with students in completing their programs on time. A high degree of attention to detail is required in this position.

Essential Job Functions and Responsibilities

• Advise students on their academic progress, degree requirements, and University policies as they relate to their programs.
• Develop and maintain systems to accurately and efficiently track student progress for on-time graduation.
• Coordinate with the academic departments regarding the offerings of didactic courses and sections; analyze final schedule and use problem-solving skills to create an individualized quarterly plan for the students.
• Conduct quarterly registration, manage adds and drops, academic planning and tracking (didactic), auditing, posting degrees, and other general registrar procedures.
• Informs students regarding alternatives, limitations, and possible consequences of academic decisions (e.g., adding, dropping, and withdrawing from courses; change of program or track, or change of major.)
• Answers student inquiries and resolves problems related to curriculum and course prerequisites, referring to catalogues, written course descriptions, and other appropriate sources.
• Coordinate the evaluation of transfer/waiver coursework.
• Keep current on changes in accreditation policies and advise students on exam and licensing issues and procedures. Send exam verification and graduation information to licensing agencies.
• Assist with office operations as needed, including updating the registrar's internal website.

Qualifications and Experience

• Bachelor’s degree required.
• One year of experience in academic advising preferred. Or two years experience in student services, or university administration.
• One year of experience in work environment where attention to detail is critical.

Skills and Abilities

• Ability to learn, interpret, and input data into a Student Information System for managing student records.
• Proficiency in Microsoft 365 (Word, Excel, Teams) and Adobe Acrobat to create spreadsheets, draft official correspondence, and produce key informational documents.
• Ability to analyze and solve problems.
• Ability to concentrate, remain focused, and on task with frequent interruptions and distractions.
• Ability to process and manage highly confidential information while relaying sensitive information appropriately.
• Ability to discern student issues during advising sessions and address those issues or refer them to the appropriate resource.
• Ability to collaborate effectively and professionally with faculty, chairs, and staff from diverse backgrounds, abilities, perspectives, ages, and nationalities.

Benefits

• All regular employees (faculty and staff) who work at least 20 hours a week in a permanent position are full benefits eligible.
• These employees are eligible for health care benefits, retirement, flexible spending account plans, supplemental insurance, free tuition credits, and all paid leaves.
• Eligibility for the tuition credit benefits starts after 12 months of continuous employment.
• To learn more details, visit our benefits page.

Supplemental Information

Bastyr University believes that inclusive diversity is essential for achieving academic excellence and creating a profoundly enriching university experience. Our faculty and staff are committed to achieving our mission by educating students to be future leaders that bring the natural health arts and sciences to people from all backgrounds. Promoting an educational environment that allows students, faculty and staff to develop their talents while experiencing a sense of community, we expect campus members to engage in respectful communication, behaviors and thoughtful self-reflection, increase their understanding of cultures and empower people who are disenfranchised, marginalized or oppressed. In so doing, the University pledges to prepare our students (and support faculty and staff) to recognize and appropriately respond to health inequities that affect multiple communities. This involves infusing DEI knowledge, skills, and practices in all academic programs, clinical training and patient services. In all, Bastyr University is dedicated to the welfare of our students and patients as well as to promoting equal opportunity and access in education and health care.

DEI Statement

In alignment with Bastyr's DEI commitment, applications from members of underrepresented groups are encouraged.

Equal Opportunity

Bastyr University does not discriminate against any person in matters of employment, application for employment, student or applicant for admission, or participation in our programs or benefits on the basis of the following protected classes: ancestry, gender, gender identity or expression, sexual orientation, race, creed, color, religion (includes religious dress and grooming practices), sex (includes pregnancy, childbirth, breastfeeding and/or related medical conditions), ethnic or national origin (includes language use and possession of a driver's license issued to persons unable to prove their presence in the United States is authorized under federal law), age (40 and above), disability (mental and physical, including HIV and AIDS), marital status, genetic information, medical condition (genetic characteristics, cancer or a record or history of cancer), veteran or military status or any other protected category under applicable local, state or federal law. Our programs, services and facilities are accessible to individuals with disabilities.

Please don't hesitate to contact [e-mail] to request or discuss a special accommodation due to a disability.