Academic Advising Coordinator

mines; United States; On-site; USD 52,000 - 76,000; Full time

Job summary

Colorado School of Mines is seeking Academic Advising Coordinators to support undergraduate students through holistic advising and retention efforts.

This role sits within the Center for Academic Success and Advising (CASA) and is based on the Golden, Colorado campus, with in-person duties most days.

Qualifications

• Bachelor’s and Master’s degrees from an accredited institution.
• Professional experience with college students in an advising, mentoring, or leadership role.
• Strong oral and writing communication skills, organizational and project management skills, public speaking, and proficiency with computer software.

Responsibilities

• Provide academic advisement for undergraduate students.
• Manage course planning, registration, and class scheduling.
• Review and assist with scheduling and PIN release with students.
• Maintain FERPA-compliant records and notes.
• Collaborate with faculty and staff for advising needs and degree progression.
• Represent the university on committees and in outreach to students and families.

Skills

Advising experience

Communication skills

Public speaking

Organizational skills

Project management

Education

Bachelor’s and Master’s degrees

Tools

General computer software

Job description

Engineering a world of possibilities Mines Center for Academic Success and Advising Team is hiring!

Academic Advising Coordinators (AACs) support the academic progression of Mines students via holistic and developmental academic advising as a member of the Center for Academic Success and Advising (CASA) team.

As an Academic Advising Coordinator, you will administer various academic support services and retention efforts in collaboration with academic faculty and administration. In this integral role, you will uphold established national standards for academic advising and academic support while upholding the mission of Colorado School of Mines. You will play an active role in collaborating and working alongside CASA colleagues and will often backfill, support, and/or cross-train colleagues with advising and support efforts. This is a full time, 12-month administrative faculty exempt role. This is position is based in Golden, Colorado and will work in-person on the Mines campus most days of the week.

AACs are guided by CASA's vision statement: We empower Mines students to realize their full potential from year one to graduation through comprehensive academic advising, intentional academic services and being recognized as a reliable campus resource.

CASA is embarking on a collaborative structural redesign to create an office/center more heavily focused on academic support, retention, degree progression, and advanced student advising. AACs will have the opportunity to contribute to this evolution. Time allocations and office deliverables may shift, but key responsibilities and skills will remain.

Responsibilities

Academic Advising & CASA Effectiveness

Provide academic advisement for undergraduate students either in their first year at Mines or in their sophomore year and beyond in major coursework communication & outreach (individual and group) with a pre-assigned set of students (approximately 500). Provide assistance with transition as a student progresses to their identified and declared major(s).

Accurate and timely assistance/guidance with course planning, registration, and class scheduling.

Review, approve, and assist with class scheduling, including the release of PINs with students.

Provide individualized assistance/guidance to all students, including those with complex transcripts (this would include students with AP/IB advanced credit, transfer students, non-traditional, and more).

Maintain consistent and thorough records of all student contact and advisement. This would include pre- and post-advising session notes.

Communicate with academic faculty in need of assistance & support for advising purposes - including upper division advising assistance.

When necessary, assistance and support to student families and prospective student/families, maintaining FERPA compliance when working with parents and families of students.

Provide personalized assistance - based in student development theory and support - with any student need, exploration, or situation. This includes collaboration and outreach to support offices.

Represent the University to various institutional divisions by serving on various university ad hoc committees as well as externally to students and/or the general public/local community.

When appropriate, host "office hours" at various locations across campus, including the academic departments. Office hours will support coordinators effort to advise students more effectively.

Assist as needed with all Student Life and CLASS programs, events, and specialty weekends.

Academic Support Service Coordination

Manage and oversee an academic support service function, including early alert/retention, academic coaching, bounce back, peer advisors, tutoring and core review, programming, major exploration, and/or hiring/training.

Provide budget oversight for respective academic support services

Supervise student staff, including time tracking, hiring, and training.

Academic Coaching

Offer individualized and research-backed academic coaching assistance to students seeking to improve their academic performance at Mines.

Provide proactive academic coaching for assigned advisees as well as other students as caseload allows.

Respond to Student Outreach and Support (SOS) inquiries for advisees and offer academic support as needed.

Minimum Qualifications

• Bachelors' degree and masters' degree from an accredited institution of higher education.


• Professional experience with college students in an advising, mentoring, or leadership role.


• Professional oral and writing communication skills, strong organizational and project management skills, strong public speaking skills and proficiency with computer software.

Preferred Qualifications

• Masters' degree in a relevant field such as higher education administration, educational leadership, educational psychology, curriculum and development, etc.


• Employment as a full-time academic advisor and/or academic support or student support specialist in a college or universit