Foundational Program Success Coordinator

mines; United States; On-site; USD 70,000 - 90,000; Full time

Job summary

Colorado School of Mines is seeking a Foundational Program Success Coordinator to oversee student engagement, program operations and academic and cultural transition support for company-sponsored students in the Foundational Year Success Program.

The role involves coordinating with Mines and external partners, monitoring participation and outcomes, and ensuring consistent delivery across cohorts while handling budgeting, data reporting and administrative tasks.

Qualifications

• Bachelor's degree in Higher Education, Education, Communication, Student Life, Project Management, Human Development, or related field (or 5+ years of equivalent higher education administrative experience).
• International student engagement experience with orientation, transition, or student-success programs for international students.
• 3+ years of higher education administrative experience; proficient in Workday/HRIS and MS Office; strong calendar management.

Responsibilities

• Oversee Learning Communities Programming & Student Engagement, coordinating scheduling, logistics, guest speakers, and resources for virtual and on-site delivery.
• Manage Budget Stewardship and track expenses; compile accurate expense reports and support faculty travel logistics.
• Track cohort persistence, retention, academic performance, and event feedback to produce data-driven analyses for university leadership.
• Provide general administrative support to the Mines Online/Professional Education Team.

Skills

Education & Experience

International Student Engagement

Administrative & Systems Proficiency

Strategic Execution & Planning

Agility & Ambiguity

Education

Bachelor's degree or equivalent

Tools

Workday

Excel

Job description

Engineering a world of possibilities

Colorado School of Mines (Mines) is seeking a Foundational Program Success Coordinator to oversee student engagement, program operations and academic and cultural transition support for company-sponsored students from Saudi Arabia participating in the Foundational Year Success Program.

The coordinator will support scholars preparing to pursue undergraduate education at Mines and other international higher education institutions, coordinate with internal and external stakeholders, monitor program participation and completion, and help ensure consistent delivery across current and future cohorts.

This is a contract-funded position. Current funding supports the position through December 2028. Additional funding might be available to extend the position further depending on performance.

Key Responsibilities

Learning Communities Programming & Student Engagement (70%)

• Program Operations & Knowledge Management: Manage scheduling, logistics, guest speakers, and resource allocation across virtual and on-site delivery models in collaboration with the AVP Online & Professional Education and Student Life leadership. Archive, organize, and preserve program materials, curriculum structures, technical resources, and cohort data to ensure institutional continuity and future accessibility.
• Student Onboarding & Community Engagement: Design, co-facilitate, and deliver orientation sessions, monthly virtual/in-person office hours, and professional development programs to foster early community connections. Support Mines-bound scholars' transition to campus and participation in Fall orientation and student-success activities.
• Communication & Stakeholder Management: Maintain regular communication streams with student cohorts, partner with Mines Admissions for enrollment/registration, and facilitate parent/family engagement events. Serve as a primary program liaison among student cohorts, Maaden, Mines faculty and staff, and other institutional partners; monitor student participation and completion; respond to student questions; and support regular program reporting.

Fiscal & Data Management (20%)

• Budget Stewardship: Monitor allocated program budgets, track operational expenses, process financial transactions, manage faculty travel logistics, and compile accurate expense reports.
• Impact & Data Analytics: Track cohort persistence, retention, academic performance, and event feedback to create detailed impact reports and data-driven presentations for university leadership.

Administrative Support (10%)

Provide general administrative and operational support to the Mines Online/Professional Education Team team as directed by leadership.

Minimum Qualifications

• Education & Experience: Bachelor's degree in Higher Education, Education, Communication, Student Life, Project Management, Human Development, or a related field (or 5+ years of equivalent higher education administrative experience).
• International Student Engagement: Proven background developing orientation, transition, or student-success programs tailored to international college students or recent high school graduates.
• Administrative & Systems Expertise: Minimum 3 years of higher education administrative experience, with advanced proficiency in Workday (or comparable HRIS/ERP systems), MS Office (specifically Excel data analysis), and complex calendar management.
• Strategic Execution & Planning: Proven capability to translate high-level strategic objectives into operational workflows, with a demonstrated ability to balance long-range strategic planning with detail-oriented daily execution while meeting strict deadlines.
• Agility & Ambiguity: Demonstrated ability to adapt operational plans on short notice, navigate ambiguous scenarios, and manage shifting priorities in fast-paced environments.

Preferred Qualifications

• Full professional fluency in oral and written Arabic.
• Direct background in university budget management, accounting, or fiscal oversight.
• Demonstrated experience coordinating complex, multi-institutional projects or collaborating with international teams.

About Mines & Golden, CO

When the world looks for answers, the world looks to Mines.

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines' scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 36 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2025).

Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backg