Academic Administrator

The University of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 28,000 - 40,000; Full time

Job summary

The University of Pittsburgh is seeking an Academic Administrator in the SHRS-Occupational Therapy department on-campus in Pittsburgh. This role supports admissions, student academics, and academic initiatives for the OTD and MS programs, coordinating course technology and exam logistics with faculty.

The incumbent will handle FERPA-protected records, liaise with fieldwork sites, and collaborate with program leadership on accreditation-related tasks while maintaining confidentiality and

Qualifications

• Bachelor's degree required.
• 1 year relevant experience required.
• Strong communication and teamwork skills preferred.

Responsibilities

• Assist in developing and managing multiple degree programs within the Department of Occupational Therapy.
• Manage educational course technology and ensure classroom readiness with faculty.
• Serve as liaison between faculty and students, resolving issues confidentially.
• Compile exam information for faculty, including printing and scoring exams.
• Maintain and protect FERPA-protected student data across systems (Exxat, Qualtrics, CAS, SLATE, Tableau, PeopleSoft).
• Coordinate with Program Directors and Dean's office on academic initiatives and special projects.

Skills

Communication

Teamwork

Continuous improvement

Education

Bachelor's degree

Tools

Exxat

Qualtrics

SharePoint

Microsoft Office

Job description

Job Description - Academic Administrator (26006606)

Academic Administrator

All Temps - Pennsylvania-Pittsburgh - ( 26006606 )

Pitt's highly acclaimed Department of Occupational Therapy offers four degree programs. Our entry-level degree program is currently ranked #1 in the nation according to the latest surveys of Best Graduate Schools by U.S. News & World Report. Our faculty, staff, and students help shape the future of occupational therapy through research and service on national and regional professional committees and our students give back to the community by engaging in a variety of community service activities.

PITT Occupational Therapy is seeking an Academic Administrator to assist in developing and managing all aspects of multiple educational degree programs within the Department of Occupational Therapy, including admissions and current student academic activities for the OTD and MS programs. The position manages the technological functions of educational courses, preparing classroom technology and working closely with faculty to ensure course technology is ready for use, and communicates with faculty regarding course content. The Administrator assists in compiling exam information for faculty, including printing and scoring exams. The individual in this role acts as a liaison between faculty and students, resolving problems quickly and confidentially that may arise with students. The Administrator maintains and tracks FERPA-protected student data, including information required for fieldwork, utilizing multiple specialized systems (Exxat, Qualtrics, CAS, SLATE, Tableau, and PeopleSoft). The role also collects student data for multiple educational requirements, including data required by ACOTE accreditation, and participates in school committees. In addition, the role coordinates closely with the Program Directors for the OTD and MS programs and the OTD Assistant Program Director on academic related initiatives and special projects. The role serves as the primary administrative liaison to the Dean's office, Academic Fieldwork Coordinator, and fieldwork sites. The Administrator exercises independent judgment on accreditation-required actions and interacts with confidentiality-sensitive matters with minimal day-to-day oversight, independently corresponding with 300+ fieldwork sites to ensure documentation required by ACOTE accreditation remains current. This position requires a candidate with a positive attitude, good communication skills, willingness to work in a team, and continuous improvement mindset.

Required: Bachelor's Degree and 1 year relevant experience.

Preferred: Demonstrated proficiency with Exxat (or comparable fieldwork/agreement management database), Qualtrics, SharePoint, and Microsoft Office; experience handling FERPA-protected records and accreditation-related documentation preferred.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Department : SHRS-Occupational Therapy

Campus : Pittsburgh

Minimum Education Level Required : Bachelor's Degree

Minimum Years of Experience Required : 1

Average number of working hours per week for this assignment : 37.5

Work Schedule : Monday-Friday, 7:30a.m.-4:00pm

Is there a potential this assignment will result in a regular Staff position? : No

Work Arrangement : On-Campus: Teams that work on campus, in an office, or in a lab.

Requested Pay Rate : 25

Visa Sponsorship Provided : No

Background Check : For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances : The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.