Admissions Coordinator & Graduate Administrator

Taleo; Pittsburgh (Allegheny County); Hybrid; USD 61,721,000 - 64,673,000; Full time

Job summary

The University of Pittsburgh invites applications for an Admissions Coordinator & Graduate Administrator. This hybrid role supports DSAS and SPIA, coordinating admissions and student services between schools and applicants.

A Bachelor’s degree and at least 1 year in admissions or related work are required; strong data-management skills and experience with PeopleSoft, Salesforce, and Microsoft Office are valued. Work hours: Mon–Fri, 8:30 AM–5:00 PM.

Qualifications

• Bachelor's degree required.
• At least 1 year of experience in admissions or student services.
• Ability to coordinate across two academic units and multiple information systems.

Responsibilities

• Advise students and prospective students on admissions, financial aid, and academic requirements.
• Coordinate school-wide admissions processes and program information sessions.
• Maintain data management and scholarship/funding coordination for both units.

Education

Bachelor's Degree

Tools

PeopleSoft

Salesforce

DASH

Microsoft Office

Job description

Job Description - Admissions Coordinator & Graduate Administrator (26006203)

Admissions Coordinator & Graduate Administrator

In a shared role between the Dietrich School of Arts & Sciences (DSAS) Graduate Studies Office and the School of Public and International Affairs (SPIA), this position combines graduate admissions coordination responsibilities currently performed separately for the Dietrich School of Arts & Sciences and the School of Public & International Affairs. The incumbent will act as a liaison between each school's Graduate Studies/Dean's office and prospective, applicant, and enrolled students; will develop and maintain expertise in each school's admissions policies and systems (Liaison, DASH, PeopleSoft, Salesforce, Marketing Cloud, PittFundsMe); and will oversee admissions processing, recruitment support, data management, and scholarship/funding coordination for both units, as well as related duties.

The successful candidate will be highly organized, detail-oriented, skilled in time management, comfortable working across multiple information systems and two academic units, and passionate about supporting students through the admissions and enrollment process.

The Kenneth P. Dietrich School of Arts and Sciences is the university’s largest academic unit, offering a broad range of programs across the humanities, social sciences, and natural sciences. With more than 30 academic departments and graduate programs, the Dietrich School engages students in research and scholarship. To learn more, visit: as.pitt.edu

The School of Public and International Affairs at the University of Pittsburgh equips students with the knowledge and skills to lead. As one of the top-ranked schools in the country for public and international affairs, we offer 4 master's programs, a PhD program, and an undergraduate degree. To learn more, visit: spia.pitt.edu

Job Summary

Advises students and prospective students on admissions, financial aid, academic requirements, career development, and/or campus activities. Coordinates school-wide academic advising and peer mentoring programs. Implements program activities and works with Admissions and Career Services to provide quality program information and administer multiple types of information sessions. Corresponds with those seeking admissions standards and academic and non-academic programs. Assists with special projects and trains lower level employees, students, and volunteers.

Essential Functions

Knowledge of Microsoft Office Suite, excellent verbal and written communication between faculty, staff, and students. Customer service skills. Basic data management and application processing skills.

Physical Effort

This position is generally sedentary. Some stooping, bending, lifting, light walking are required.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Student Services Coordinator II

Job Family Academic & Student Services

Job Sub-Family Student Services

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required 1

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday - Friday, 8:30 AM – 5:00 PM

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range $21.54 to $22.57 per hour

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.