Academic Administrative & Outreach Coordinator

Center for Public Partnerships & Research; Topeka (KS); On-site; USD 38,000 - 52,000; Full time

Job summary

The University of Kansas seeks an Administrative Associate to provide office and program support for language departments in the College of Liberal Arts and Sciences, including EALC and FFIT. This role emphasizes strong communication, organization, and web design and social media skills.

You will coordinate faculty support, events, shared office operations, and outreach, working with chairs, SSC staff, and donors to advance departmental missions.

Qualifications

• High School diploma or GED plus a minimum of two years related administrative support work experience or two years of post-secondary education
• Basic proficiency with MS Office Suite as demonstrated by application materials and previous experience
• Strong written communication and organizational skills as evidenced by application materials

Responsibilities

• 50% Chair & Faculty Support for EALC and FFIT: serves as liaison to faculty, schedules meetings, takes minutes, processes paperwork, maintains scheduling, coordinates interviews and hires, reconciles budgets, assists with advertisements and donor acknowledgments, maintains alumni/outreach databases
• 25% Event Coordination: coordinates departmental events, handles catering, venue setup, guest needs, materials, and related tasks; processes event-related financial transactions
• 15% Office Support for the shared language office: front office operations, inventory and supply orders, supervise student assistants, facilities coordination
• 10% Communication and outreach: manages departmental emails/calendars, supports outreach to donors/alumni/unit colleagues, promotes events via flyers/websites/social media, updates content with EGARC and others

Skills

Strong written communication

Organizational skills

Education

High School diploma or GED

Tools

MS Office Suite

Job description

The University of Kansas seeks an Administrative Associate to provide office and program support for language departments in the College of Liberal Arts and Sciences, including EALC and FFIT. This role emphasizes strong communication, organization, and web design and social media skills.

You will coordinate faculty support, events, shared office operations, and outreach, working with chairs, SSC staff, and donors to advance departmental missions.