Academic Administrative Coordinator; Department of Surgery

University at Buffalo; Buffalo (NY); On-site; USD 48,000 - 60,000; Full time

Job summary

The University at Buffalo is seeking an Academic Administrative Coordinator in the Department of Surgery within the Jacobs School of Medicine and Biomedical Sciences. This role provides essential administrative support to faculty, coordinates meetings, events, travel, and student evaluations, and acts as a backup receptionist when needed.

You will assist in itineraries for faculty promotions and coordinate orientation for advanced surgery electives, ensuring smooth on-site execution and timely

Responsibilities

• Manage meeting requests
• Prepare correspondence as requested
• Make travel arrangements and assist with reimbursement requests
• Assist in processing itineraries and travel for candidate interviews and guest speakers
• Assist with the planning, coordination, and on-site execution of events
• Coordinate committee meetings and provide administrative support to faculty members
• Assist in processing faculty promotions
• Act as backup reception when needed
• Coordinate & participate in Block Orientation for Advanced surgery electives
• Assist student’s concerns and interface with Clerkship Director as needed
• Disburse/track student evaluations to attendings
• Coordinate quarterly OSCE exams

Job description

The Department of Surgery within the Jacobs School of Medicine and Biomedical Sciences, State University of New York at Buffalo (UB), is seeking an Academic Administrative Coordinator.

Responsibilities Included

• Manage meeting requests
• Prepare correspondence as requested
• Make travel arrangements and assist with reimbursement requests
• Assist in processing itineraries and travel for candidate interviews and guest speakers
• Assist with the planning, coordination, and on-site execution of events
• Coordinate committee meetings and provide administrative support to faculty members
• Assist in processing faculty promotions
• Act as backup reception when needed
• Coordinate & participate in Block Orientation for Advanced surgery electives
• Assist student’s concerns and interface with Clerkship Director as needed
• Disburse/track student evaluations to attendings
• Coordinate quarterly OSCE exams

Learn More

• Our benefits, where we prioritize your well‑being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

The University at Buffalo is an equal opportunity employer (EOE) and welcomes all to apply including veterans and individuals with a disability.