Administrative Assistant, Orthopaedics

University at Buffalo; Buffalo (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

University at Buffalo, Department of Orthopaedics, is seeking a full-time Administrative Assistant to support the Chair, Faculty, and Executive Team. The role requires a detail-oriented, dependable, and highly organized individual with strong communication skills and the ability to multitask.

The position is based in Cheektowaga, NY, with travel to various locations required. Duties include managing timecards, coordinating residency and fellowship activities, and maintaining documents and

Qualifications

• Communicates clearly and effectively with internal stakeholders.
• Highly organized with attention to detail.
• Ability to multitask and prioritize tasks under deadlines.

Responsibilities

• Manage faculty timecards for Chair approval.
• Track academic performance of faculty for annual reviews.
• Prepare monthly reports and maintain spreadsheets.
• Document Grand Rounds attendance weekly in MedHub.
• Coordinate residency and fellowship activities and interviews.

Job description

The Department of Orthopaedics at the University at Buffalo is recruiting a full-time Administrative Assistant. This position provides support to the Chairman, Faculty, and Executive Team of the Department. This role will require an effective communicator who is detail oriented, responsible, dependable, efficient and very organized with the ability to multitask and prioritize at a high level. Office will be located at our administrative building in Cheektowaga, NY. Travel to all locations will be required.

Job Duties Will Include, But Are Not Limited To

• Manage faculty timecards for Chair approval.
• Assist with tracking academic performance of faculty for annual review by chair (publications, presentations, invited lectures, book chapters etc.)
• Monthly reports pulled and documented on spreadsheets; faculty attendance, residents case report logs.
• Document Grand Rounds attendance weekly in MedHub.
• Complete Dossiers and submit documents accurately and in a timely manner to Department Chair.
• Update Mobile Med and check for accuracy weekly.
• Manage online CME and update when needed. Verify week prior to ensure both residency and fellowship calendars are accurate. Send CME sign-in sheet to Alicia each week.
• Scheduling/Communication with faculty regarding departmental activities (meetings, annual review with Chair etc.)
• Work with practice plan HR managing all staff and faculty appointments and reappointments affiliated with The Department of Orthopaedics.
• Update ECV's in January, April, July and October. Confirm completion with Chair and Training Program Administrator.
• Provide clerical support, communication emails, mailings, scanning, filing, printing etc. with residency and fellowship interviews, as well as residency graduation activities annually as needed.
• Assumes other responsibilities as requested.

Learn More

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

The University at Buffalo is an equal opportunity employer (EOE) and welcomes all to apply including veterans and individuals with a disability.