Academic Administrative Assistant to the Dean

Angelo State University; San Angelo (TX); On-site; USD 32,000 - 41,000; Full time

Job summary

Angelo State University is seeking an Academic Administrative Assistant to the Dean for the College of Arts and Humanities. This role coordinates administrative operations, maintains degree programs, and serves as liaison among faculty, staff, students, and offices to support institutional processes.

The position involves managing degree evaluations, graduation certificates, and related records, with duties spanning purchasing, payroll documents, and travel reimbursements.

Qualifications

• High school diploma or equivalent with four years of progressively responsible administrative support experience.
• Additional education may substitute for the required experience on a year-for-year basis.
• Experience in a higher education environment is preferred.
• Experience with Banner, DegreeWorks, or similar academic information systems.
• Experience supporting academic records, curriculum processes, degree plans, or graduation requirements.

Responsibilities

• Builds, maintains, and updates College degree programs in Banner/ CAPP.
• Tracks curriculum changes and makes corresponding updates to degree programs.
• Prepares and maintains official student degree plans, including modifications and related files.
• Provides information and support to faculty, advisors, and students regarding degree evaluations.
• Processes and prepares graduation certifications, ensuring students have met all degree requirements.
• Corresponds with students and academic departments regarding degree plans and graduation requirements.
• Serves as the College’s liaison for DegreeWorks.
• Provides administrative support for College business processes, including purchasing, personnel and payroll documentation, and travel reimbursements.
• Prepares correspondence, routine reports, and other administrative documents in support of the Dean and College operations.
• Performs other duties as assigned.

Skills

Oral and written communication

Relationship management

Attention to detail

Computer literacy

Education

High school diploma or equivalent

Tools

Banner

CAPP

DegreeWorks

Job description

Academic Administrative Assistant to the Dean

Job Title Academic Administrative Assistant to the Dean

Position Number

Position Number 999843

Department

Department College of Arts & Humanities

Salary $32,041-$40,800

Remote

Remote No

Job Summary

The Academic Administrative Assistant provides administrative support to the Dean of the College of Arts and Humanities and assists with the coordination of academic and administrative operations within the College. The position serves as a liaison among faculty, staff, students, academic departments, and university offices to support institutional processes, maintain accurate records, and promote effective service to the campus community.

• Builds, maintains, and updates College degree programs in Banner/ CAPP .
• Tracks curriculum changes and makes corresponding updates to degree programs.
• Prepares and maintains official student degree plans, including modifications and related files.
• Provides information and support to faculty, advisors, and students regarding degree evaluations.
• Processes and prepares graduation certifications, ensuring students have met all degree requirements.
• Corresponds with students and academic departments regarding degree plans and graduation requirements.
• Serves as the College’s liaison for DegreeWorks.
• Provides administrative support for College business processes, including purchasing, personnel and payroll documentation, and travel reimbursements.
• Prepares correspondence, routine reports, and other administrative documents in support of the Dean and College operations.
• Performs other duties as assigned.

Knowledge, Skills and Abilities

• Knowledge of general office procedures and practices.
• Knowledge of Microsoft Office applications and academic information systems, including Banner/ CAPP and DegreeWorks.
• Knowledge of, or the ability to learn, academic records, degree requirements, curriculum processes, and graduation procedures.
• Knowledge of basic business processes, including purchasing, personnel and payroll procedures, and travel reimbursements.
• Skill in oral and written communication.
• Skill in establishing and maintaining effective working relationships with students, faculty, staff, administrators, and visitors.
• Skill in operating computers, copiers, printers, and other standard office equipment.
• Ability to prepare clear and accurate correspondence, routine reports, and other administrative documents.
• Ability to organize and manage multiple tasks while maintaining accuracy and attention to detail.

Minimum Qualifications

• High school diploma or equivalent and four years of progressively responsible administrative support experience. Additional education may substitute for the required experience on a year-for-year basis.

Preferred Qualifications

• Experience providing administrative support in a higher education environment.
• Experience with Banner, DegreeWorks, or similar academic information systems.
• Experience supporting academic records, curriculum processes, degree plans, or graduation requirements.

Physical Requirements

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, or status as a protected veteran.

In compliance with the Americans with Disabilities Act ( ADA ), Angelo State University is committed to providing reasonable accommodations to ensure equal access to employment opportunities for qualified individuals with disabilities. We are committed to ensuring that a qualified individual with a disability has the same rights and privileges in employment as non-disabled employees. If an accommodation is requested for the job application process, please contact our office at [phone] or email us at [e-mail] .

Posting Number

Posting Number S1185P

Open Date

Open Date 10/27/2026

Close Date

Desired Start Date

Desired Start Date 11/16/2026

Review Start Date

Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • ASU Employment Website
  • Chronicles of Higher Ed
  • HigherEdJobs
  • Inside Higher Ed
  • Texas Workforce Commission
  • Social Media (LinkedIn. Facebook. Instagram)
  • Employee Referral / Word of Mouth
  • Other

Documents Needed To Apply

Required Documents

• Resume
• Cover Letter
• List of References

Optional Documents

• Transcripts (Unofficial)
• Other