Executive Administrative Operations Analyst

UCI; Irvine, Northern (CA, KY); Hybrid; USD 45,000 - 49,000; Full time

Benefits offered by this job

Medical insurance

Sick and vacation time

Retirement savings plans

Discounts and perks

Job summary

UC Irvine seeks an Administrative Operations Analyst to support the Department Chair and CAO with complex calendaring, scheduling and projects. The role requires a high level of discretion, collaboration across staff and students, and solid budgeting and data analysis skills.

The AOA coordinates a broad range of administrative functions, including space and equipment management, procurement, and confidentiality of sensitive information.

Qualifications

• Ability to use sound judgment in responding to issues and concerns.
• Strong communication and interpersonal skills to interact effectively with a diverse population at all levels of the organization.
• Solid organizational skills and ability to multi‑task with demanding timeframes.
• Demonstrated strong attention to detail in all aspects of administrative work.
• Ability to analyze issues, situations and workload to assess and execute appropriate actions.
• Ability to maintain confidentiality of records and information.
• Ability to work independently and follow through on assignments with minimal direction.
• Familiarity with University, School, and Department administrative practices and systems.

Responsibilities

• Independently conducts responsible and complex administrative analysis for the department.
• Coordinates administrative support including complex calendaring, scheduling and special projects for the Chair.
• Supports CAO and department administration with operational analysis, planning and logistics.
• Manages space, equipment, procurement, reimbursement, key management and office operations.
• Supports accreditation activities, course materials collection and coordination meetings.
• Provides high level administrative and analytical support, event coordination and budget analysis.

Skills

Communication skills

Multitasking

Attention to detail

Confidentiality

Independent worker

Team collaboration

Budget analysis

UC systems

Education

Bachelor's degree or equivalent

Job description

UC Irvine seeks an Administrative Operations Analyst to support the Department Chair and CAO with complex calendaring, scheduling and projects. The role requires a high level of discretion, collaboration across staff and students, and solid budgeting and data analysis skills.

The AOA coordinates a broad range of administrative functions, including space and equipment management, procurement, and confidentiality of sensitive information.