ABE/HSE/ESOL & EOF Administrative Assistant

Sussex County Community College; Newton (NJ); On-site; USD 28,000 - 39,000; Part time

Job summary

Sussex County Community College invites applications for a part-time Administrative Assistant supporting ABE/HSE/ESOL and EOF programs. The role handles student records, registrations, attendance, testing, and accounts throughout the academic year, with summer duties for EOF programming and outreach.

The position requires strong organizational, communication, and interpersonal skills, attention to detail, and the ability to manage multiple responsibilities while maintaining accurate records and

Qualifications

• Strong organizational and administrative skills.
• Knowledge of data handling and entry.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Ability to manage multiple tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and ability to work with diverse populations.
• Ability to work independently and collaboratively in a team.
• Creativity and willingness to contribute ideas for student programming and outreach.

Responsibilities

• Provide administrative and program support for ABE/HSE/ESOL and EOF programs.
• Manage student records, registration, attendance, testing, and program accounts.
• Assist with communication, recruitment, and marketing materials for program activities.
• Support EOF Summer Bridge and related summer programming and events.
• Coordinate scheduling, room reservations, supplies, and program materials.

Skills

Organizational skills

Data handling

Microsoft Excel

Microsoft Word

Outlook

Multitasking

Attention to detail

Communication skills

Interpersonal skills

Teamwork

Creativity

Student support

Education

Associate's degree

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

ABE/HSE/ESOL & EOF Administrative Assistant

Part Time Newton, NJ, US

4 days ago Requisition ID: 1191

Sussex County Community College is looking for a part time ABE/HSE/ESOL and EOF Administrative Assistant. The Administrative Assistant provides administrative and program support for the College’s Adult Basic Education/High School Equivalency/English for Speakers of Other Languages ( ABE/HSE/ESOL) and Educational Opportunity Fund (EOF) Programs throughout the year. From September-June, the position primarily supports the day-to-day administrative operations of the ABE/HSE/ESOL Programs, including student records, registration, attendance, testing, program accounts, and instructor support. During the summer months, the position transitions to support the EOF Program, including its Summer Bridge Program in July-August, assisting with summer programming, student engagement, recruitment, communication, and related administrative activities. The position requires strong organizational, communication, and interpersonal skills, attention to detail, and the ability to manage multiple responsibilities while maintaining accurate records and supporting the effective delivery of both programs.

Key Responsibilities

Sussex County Community College is looking for a part time ABE/HSE/ESOL and EOF Administrative Assistant. The Administrative Assistant provides administrative and program support for the College’s Adult Basic Education/High School Equivalency/English for Speakers of Other Languages ( ABE/HSE/ESOL) and Educational Opportunity Fund (EOF) Programs throughout the year. From September-June, the position primarily supports the day-to-day administrative operations of the ABE/HSE/ESOL Programs, including student records, registration, attendance, testing, program accounts, and instructor support. During the summer months, the position transitions to support the EOF Program, including its Summer Bridge Program in July-August, assisting with summer programming, student engagement, recruitment, communication, and related administrative activities. The position requires strong organizational, communication, and interpersonal skills, attention to detail, and the ability to manage multiple responsibilities while maintaining accurate records and supporting the effective delivery of both programs.

Key Responsibilities

Sussex County Community College is looking for a part time ABE/HSE/ESOL and EOF Administrative Assistant. The Administrative Assistant provides administrative and program support for the College’s Adult Basic Education/High School Equivalency/English for Speakers of Other Languages ( ABE/HSE/ESOL) and Educational Opportunity Fund (EOF) Programs throughout the year. From September-June, the position primarily supports the day-to-day administrative operations of the ABE/HSE/ESOL Programs, including student records, registration, attendance, testing, program accounts, and instructor support. During the summer months, the position transitions to support the EOF Program, including its Summer Bridge Program in July-August, assisting with summer programming, student engagement, recruitment, communication, and related administrative activities. The position requires strong organizational, communication, and interpersonal skills, attention to detail, and the ability to manage multiple responsibilities while maintaining accurate records and supporting the effective delivery of both programs.

ABE/HSE/ESOL Programs (September-June) and EOF Program (July-August)

• Provides administrative and program support for the College’s ABE/HSE/ESOL and Educational Opportunity Fund (EOF) Programs, with responsibilities shifting according to the academic calendar and program needs.
• Inputs, updates, and maintains student data, spreadsheets, databases, reporting systems, and individual student records, ensuring accuracy, confidentiality, and accessibility.
• Maintains program documentation, electronic and physical files, forms, handouts, and other materials to support program operations, grant reporting, state monitoring, and compliance requirements.
• Tracks and maintains student attendance, participation, testing, recruitment, and other program-related information; follows up with students regarding attendance, deadlines, and program requirements as appropriate.
• Supports student registration, orientation, onboarding, and account setup, including student email, GED.com, Remind, and other required program accounts and resources.
• Administers pre- and post-testing using program software (CASAS), manages online testing sessions, proctors examinations, and monitors student testing requirements.
• Provides administrative and logistical support for program activities, events, workshops, graduation ceremonies, and student engagement initiatives, including scheduling, room reservations, supplies, materials, communications, and marketing.
• Assists with planning, coordinating, and implementing the EOF Summer Bridge Program, including organizing schedules, supplies, program materials, workshops, student activities, and events.
• Contributes ideas and supports initiatives that promote student engagement, academic success, recruitment, retention, and a welcoming, supportive program community.
• Assists with EOF recruitment and outreach to prospective students and maintains communication and follow-up with incoming and current EOF students regarding program activities, deadlines, events, and important updates.
• Drafts and distributes student communications, including emails, announcements, reminders, and other program-related materials; assists with developing social media content, flyers, and promotional materials highlighting events, opportunities, and program accomplishments.
• Maintains communication and collaborates with program coordinators, EOF staff, ABE/HSE/ESOL instructors, and other relevant personnel to support program operations and the effective delivery of student services.
• Provides general administrative and classroom support to ABE/HSE/ESOL instructors, including preparing attendance sheets, forms, instructional materials, and other resources.
• Assists with the administration of online programs and databases, including creating and managing student accounts and coordinating program information, payroll hours, meetings, student lists, and testing information with appropriate staff.
• Identifies opportunities to improve program processes, student experiences, communications, and the overall effectiveness of program activities and services.
• Attends required meetings, trainings, workshops, and professional development activities, including LACES-related meetings and training.
• Performs other related duties as assigned.

Education

• Associate's degree required

Essential Skills

• Strong organizational and administrative skills
• Knowledge and experience in data handling and entry
• Proficient computer skills, including Microsoft Office, particularly Excel, Word, and Outlook
• Ability to manage multiple tasks, meet deadlines, and maintain accurate records
• Strong attention to detail and problem-solving skills
• Good verbal and written communication skills
• Excellent interpersonal skills
• Ability to work independently and collaboratively as part of a team
• Creativity and willingness to contribute ideas for student programming and outreach
• Interest in student support services, higher education, student affairs, or community engagement preferred

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to the job at any time. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor, including maintaining a valid driver's license in good standing with DMV for those jobs that require driving

Sussex County Community College is an Equal Opportunity Employer.

Effective September 1, 2011, the NJ First Act requires that certain classifications of persons employed by a public higher education institution will have 365 days within which to establish a primary residence in NJ. Failure to comply will render the individual unqualified to continue to hold the position. Individuals may seek exemption from the residency exemption committee based on critical need or hardship.