ABA Therapy Scheduler (Remote Position)

House of Hearts ABA; Town of Florida (NY); Remote; USD 30,000 - 45,000; Full time

Benefits offered by this job

Fully remote

Job summary

House of Hearts ABA is seeking a Full-Time ABA Therapy Scheduler for a fully remote role. You will coordinate with RBTs/BCBAs and families to finalize start dates, match clinicians to clients, and manage the end-to-end scheduling process.

Proficiency with EMR/CRM systems and Google Workspace is required to ensure smooth service launches. This is a key, mission-driven position in a fast-moving environment where communication and organization directly impact children’s access to therapy.

Qualifications

• Strong English communication skills and ability to connect with families and clinicians.
• Experience scheduling ABA therapy or healthcare services is essential.
• Excellent email and phone communication through Gmail/Google Meet.
• Ability to manage multiple schedules, staff availability, and client data.

Responsibilities

• Reach out to RBTs and BCBAs to confirm availability and schedules.
• Coordinate with families and staff to finalize start dates and case details.
• Manage end-to-end scheduling from matching clinicians to first sessions.
• Use EMR and CRM systems daily to track active cases and updates.
• Set up meetings and communications through Google Meet and other company tools.
• Maintain smooth transitions from hiring to service launch with clinical teams.

Skills

English fluency

People skills

Detail-oriented

Communication skills

Tools

EMR systems

CRM systems

Google Meet

Job description

ABA Therapy Scheduler (Remote Position)

Salary: $30,000-$45,000 base + commission opportunities
Location: Fully Remote

Are you organized, outgoing, and love connecting with people? Do you thrive in a fast-paced environment where your communication skills and attention to detail truly make a difference?

If so, we’d love to meet you! House of Hearts ABA - a growing, mission-driven ABA therapy company dedicated to helping children and families - is looking for a Full-Time ABA Therapy Scheduler to join our team.

This isn’t just another administrative job - it’s a key position at the heart of our operations. You’ll be the one ensuring that our amazing clinicians (RBTs and BCBAs) are matched with the right families so services can begin smoothly and on time. You’ll help keep everything moving, everyone connected, and every new case off to a great start.

Experience Required:

Only apply if you have ABA therapy-specific experience in scheduling. Applicants without ABA scheduling experience will not be considered.

What You’ll Be Doing:

• Reach out to new and existing RBTs and BCBAs to confirm their availability, preferences, and schedules for client assignments.

• Coordinate directly with families and staff to finalize start dates, confirm case details, and ensure everyone has what they need to begin services.

• Perform the scheduling process end-to-end - from matching clinicians with clients to facilitating introductions and confirming first sessions.

• Use and manage EMR and CRM systems daily to track active cases, staff availability, and scheduling updates.

• Set up meetings and communications through Google Meet, Gmail, and other company systems.

• Stay in close contact with both the recruiting and clinical teams, ensuring smooth transitions from hiring to service launch.

• Represent House of Hearts ABA with warmth, professionalism, and energy in every interaction with families and team members.

What We’re Looking For:

• Strong English communication skills (Spanish fluency preferred but not required).

• A friendly, outgoing, and confident personality - someone who truly enjoys connecting with people.

• Quick, efficient, and detail-oriented - you’ll be managing multiple schedules, clients, and staff at once.

• Excellent email and phone communication skills, especially through Gmail and Google Meet.

• Comfort and experience with EMR and CRM systems - familiarity with ABA or healthcare scheduling platforms is a major plus. (Experience with CentralReach)

• Someone who loves solving problems, takes initiative, and thrives in a collaborative, fast-moving company.

Why You’ll Love Working With Us:

• Base salary of $35,000-40,000 per year

• Commission and bonus opportunities for every successful placement and case scheduled

• Fully remote position - work from anywhere

• A chance to join a passionate, mission-driven team making a real impact in children’s lives

• A fun, supportive, and growth-oriented culture where your work truly matters

If you’re looking for a meaningful, people-centered role where your communication and organization skills can shine - and where every day brings new opportunities to help families - then you’ll fit right in here at House of Hearts ABA.

Please Note:
All applications will be reviewed equally and fairly. Applicants who call the company phone line regarding their application will be automatically disqualified from consideration.
We kindly ask that all communication take place through the application portal or email only. Thank you for understanding!

Apply today and help us make every family’s start with ABA a smooth and joyful one!