Staffing Coordinator

House of Hearts ABA; Town of Florida (NY); Remote; USD 30,000 - 39,000; Part time

Benefits offered by this job

Fully remote

Flexible scheduling

Interview scripts provided

Small team

Job summary

House of Hearts ABA is seeking a Part-Time Staffing Coordinator to staff client cases with qualified therapists—quickly, efficiently, and with care. The role is remote with a flexible schedule and involves posting jobs, screening candidates, and coordinating interviews while upholding confidentiality.

You'll work with leadership and clinical teams to make staffing decisions that match client needs and locations, using calendars, ATS tools, and virtual meetings to ensure timely services.

Qualifications

• Prior experience in staffing, HR coordination, or recruiting.
• Hands-on experience conducting interviews.
• Familiarity with applicant tracking systems or hiring platforms.
• Background in scheduling across multiple calendars.
• Confidentiality and professionalism in hiring processes.

Responsibilities

• Review all new cases and identify staffing needs.
• Post job listings on platforms like Indeed and ZipRecruiter.
• Source and screen top candidates by location, experience, and availability.
• Conduct initial interviews using provided scripts and criteria.
• Schedule second-round interviews with the CEO and add to calendar.
• Maintain records of applicants, outcomes, and placement progress.
• Collaborate with onboarding to ensure smooth transitions after hiring.

Skills

Staffing

HR coordination

Recruiting

Interviewing

Applicant tracking

Scheduling

Confidentiality

Tools

Indeed

ZipRecruiter

ATS platforms

Job description

Full-Time or Part-Time Staffing Coordinator – House of Hearts ABA

Remote | Flexible Schedule
Part-Time (15–25 hours/week)
Help us match heart-driven professionals with the children who need them most.

Compensation: $25 Hourly

About House of Hearts ABA

At House of Hearts ABA, we deliver premium, compassionate ABA therapy services to children and families across Florida and Colorado. We're a heart-led, family-centered company committed to creating real impact through ethical, high-quality care.

As we continue to grow, we’re looking for a Part-Time Staffing Coordinator to help us staff our children’s cases with the right therapists—quickly, efficiently, and with care.

Your Role

The Staffing Coordinator will be responsible for staffing new and existing client cases by identifying top candidates, coordinating interviews, and helping ensure our families receive timely services. You’ll work closely with our leadership and clinical teams to make strategic staffing decisions that align with client needs and location.

Preferred Qualifications

We’re looking for someone who brings more than just organization — we want a team member with real experience. The ideal candidate will have:

• Prior experience in staffing, HR coordination, or recruiting, ideally within healthcare or service-based industries.

• Hands-on experience conducting interviews and evaluating candidates professionally.

• Familiarity with applicant tracking systems or hiring platforms like Indeed, ZipRecruiter, and others.

• A background in scheduling or coordinating across multiple calendars.

• A clear understanding of confidentiality and professionalism when dealing with sensitive hiring processes.

If you’ve worked in a staffing agency, HR department, healthcare admin, or recruiting setting — you’ll feel right at home here.

Key Responsibilities:

• Review all new cases and identify open staffing needs.

• Post job listings on platforms like Indeed, ZipRecruiter, and others.

• Source and screen top candidates based on geographic location, experience, and availability.

• Conduct initial interviews using provided interview scripts and evaluation criteria.

• Schedule second-round interviews with the CEO and place them on the CEO’s calendar.

• Maintain updated records of applicants, interview outcomes, and placement progress.

• Collaborate with the onboarding team to ensure smooth transitions post-hiring.

Who You Are

• Highly organized, self-motivated, and proactive.

• Comfortable leading candidate interviews and asking thoughtful questions.

• Strong communication skills, both written and verbal.

• Familiar with recruiting platforms and virtual communication tools (e.g., Zoom, Google Meet).

• Professional and compassionate — you represent our brand to future team members.

• Prior experience in healthcare, staffing, or ABA is a plus but not required.

Perks of Working with Us

• Fully remote with flexible scheduling.

• Interview training and scripts provided — we’ll set you up for success.

• Be part of a small, passionate team making a big difference.

• Room to grow as our organization expands.