ABA Administrative Assistant - Front Desk & Operations

Behavior Frontiers; California; On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

401K with company match

Paid Personal Time Off

Paid Holidays

Paid Sick Leave

Telehealth for employee and dependents

Vision and dental insurance

Employee Assistance Program

Job summary

Behavior Frontiers is seeking an ABA Administrative Office Assistant for our Rancho Cordova, CA location. You will welcome clients, manage the front desk, organize teaching materials, answer calls, and coordinate supplies to support a busy clinical team.

Strong organizational skills and a friendly, professional demeanor are essential. A BA/BS is preferred, and driving daily is required with a valid license and insurance. Proficiency in MS Office (Word/Excel/Outlook) is expected.

Qualifications

• BA/BS in related field preferred.
• Good interpersonal skills and a cooperative attitude.
• Good organizational skills.
• Strong attention to detail.
• Creativity (e.g., ideas for decorating for autism awareness month).
• A professional and friendly demeanor.
• Valid driver's license and auto insurance.
• Reliable car and willingness to drive daily as required.
• Some knowledge of Microsoft Office applications (Word, Excel, Outlook).
• Ability to provide negative TB test results.
• Ability to clear FBI & DOJ fingerprinting.
• Previous experience as a Behavior Technician preferred, but not necessary.

Responsibilities

• Welcome and check in clients, staff and visitors; manage the front desk.
• Maintain a clean, safe and organized facility, including basic cleaning tasks.
• Prepare and organize materials used for teaching.
• Answer incoming calls and route messages.
• Order and restock office, kitchen, cleaning and clinical supplies.
• Receive, sort, and distribute daily mail; manage deliveries, unpack and organize materials.
• Assist with filing, date entry, creating ID badges, and tech assignment for members of the clinical team.
• Run occasional office errands (e.g., post office).
• Complete general administrative tasks, including printing, laminating, and scanning materials; updating posted signs in the clinic.
• Perform basic facility maintenance tasks such as replacing outlet covers, tightening loose screws, and assembling equipment using hand tools.
• Prepare Behavior Frontiers approved monthly curriculum materials used for group activities.
• Complete assigned projects and standardization tasks.
• Communicate effectively and professionally with other departments, team members, external collaborators and guests.
• Perform other duties as assigned to ensure smooth center operations.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Creativity

Professional demeanor

Driver's license

Education

BA/BS in related field preferred

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Behavior Frontiers is seeking an ABA Administrative Office Assistant for our Rancho Cordova, CA location. You will welcome clients, manage the front desk, organize teaching materials, answer calls, and coordinate supplies to support a busy clinical team.

Strong organizational skills and a friendly, professional demeanor are essential. A BA/BS is preferred, and driving daily is required with a valid license and insurance. Proficiency in MS Office (Word/Excel/Outlook) is expected.