AAA Administrative Assistant / Program Specialist

MALPH; Coldwater (MI); On-site; USD 21,000 - 30,000; Part time

Job summary

Branch-Hillsdale-St. Joseph Community Health Agency in Michigan is seeking a part-time Administrative Assistant to support the AAA programs with administrative, financial and data management duties.

The role involves initiating and monitoring vendor contracts and assisting with program information and pre-screening activities for long-term care. Requirements include 2+ years of administrative experience, strong Excel and database skills, excellent communication, and a valid Michigan driver’s

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.
• 2+ years administrative/clerical experience.
• Experience in long-term care or human services preferred.
• Excel and database proficiency required.
• Strong written and verbal communication skills.
• Must have a valid Michigan driver’s license.

Responsibilities

• Provide administrative, financial and data management support for AAA programs.
• Initiate, maintain and monitor annual and vendor contracts.
• Provide information and assistance to inquiries, including pre-screening for long-term care programs.
• Use word processing, spreadsheets and databases to prepare reports.
• Communicate effectively with coworkers, partners and participants.

Skills

Oral and written communication

Organizational skills

Customer service

Travel coordination

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Excel

Database proficiency

Word processing software

Spreadsheet software

Presentation software

Job description

Organization

Branch-Hillsdale-St. Joseph Community Health Agency

Under the supervision of the Area Agency on Aging (AAA) Director, provides administrative, financial and data management support for all AAA programs. Initiates, maintains and monitors annual and purchase-of-service vendor contracts. Provides comprehensive information and assistance to those who inquire, including pre-screening activities for various long-term care programs.

Employment Qualifications:

Education: Possession of a high school diploma or the equivalent.Associate’s degree in a related health or human service course of study preferred.

Experience & Required Skills:

• Two to more years of progressively responsible administrative/clerical duties.
• Professional experience in long-term care and/or human service field.
• Direct experience using Microsoft excel/spreadsheets, compilation of program reports and database proficiency is preferred.
• Computer skills necessary to effectively utilize word processing, spreadsheet, presentation and client tracking-type software systems
• Excellent oral and written communication skills necessary to effectively communicate with co-workers, community partners, and individuals/service participants is necessary.
• Strong organizational, administrative and person-centered approach

Special Requirement: Must have a valid Michigan Driver’s License and reliable transportation, as work-related travel is required.

Salary and Fringe Benefits:

This is a part-time position, 22.5 hours per week with a salary of $18.55 per hour.

Branch-Hillsdale-St. Joseph Community Health Agency is an equal opportunity employer that values diversity. All employment decisions are based on qualifications, merit, and business need.