A/P Clerk - Dealership experience required

Hiring Winners; Fort Worth (TX); On-site; USD 48,000 - 64,000; Full time

Job summary

Hiring Winners is seeking an Accounts Payable / Accounts Receivable Specialist to support our dealership's accounting operations. You will process vendor payments and manage customer accounts, ensuring accurate and timely financial transactions.

The role collaborates with the Controller / Office Manager and cross-functions with sales, service, and parts teams to resolve issues and maintain strong vendor relationships. Strong attention to detail and organizational skills are essential.

Qualifications

• High school diploma or GED required; associate degree in accounting preferred.
• Experience in accounts payable, accounts receivable, bookkeeping, or dealership accounting preferred.
• Proficient in Microsoft Office, including Excel.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Experience with dealership management systems and accounting software preferred.
• Strong communication and customer service skills.
• Ability to work independently and as part of a team.

Responsibilities

• Process vendor invoices accurately and timely.
• Match invoices to purchase orders and supporting documentation.
• Verify approvals and coding prior to payment processing.
• Prepare and process weekly check runs and electronic payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor files and tax documentation.
• Respond to vendor inquiries regarding payment status.
• Assist with month-end closing activities related to accounts payable.
• Process customer payments, deposits, and account adjustments.
• Monitor outstanding receivables and follow up on past-due accounts.
• Reconcile customer accounts and investigate discrepancies.
• Maintain accurate customer account records.
• Assist with collection efforts while maintaining positive customer relationships.
• Prepare daily deposits and verify payment postings.
• Support dealership departments with account-related inquiries.
• Assist with month-end receivable reconciliations.
• Maintain organized financial records and supporting documentation.
• Assist with account reconciliations and audit requests.
• Support month-end and year-end accounting processes.
• Ensure compliance with company policies and accounting procedures.
• Work closely with sales, service, parts, and management teams to resolve accounting issues.
• Maintain confidentiality of financial and employee information.
• Perform other duties as assigned.

Skills

Attention to detail

Multitasking

Communication

Teamwork

Independent work

Education

High school diploma or GED

Associate degree in accounting preferred

Tools

Microsoft Excel

Accounting software

MS Office

Job description

Accounts Payable / Accounts Receivable Specialist

Job Title: Accounts Payable / Accounts Receivable Specialist
Department: Accounting
Reports To: Controller / Office Manager

Position Summary

The Accounts Payable / Accounts Receivable Specialist is responsible for supporting the dealership's accounting operations by processing vendor payments, maintaining customer account records, monitoring receivables, and ensuring accurate and timely financial transactions. This position plays a critical role in maintaining strong vendor relationships, supporting cash flow management, and ensuring accounting records are accurate and complete.

Essential Duties and Responsibilities

Accounts Payable

• Process vendor invoices accurately and timely.
• Match invoices to purchase orders and supporting documentation.
• Verify approvals and coding prior to payment processing.
• Prepare and process weekly check runs and electronic payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor files and tax documentation.
• Respond to vendor inquiries regarding payment status.
• Assist with month-end closing activities related to accounts payable.

Accounts Receivable

• Process customer payments, deposits, and account adjustments.
• Monitor outstanding receivables and follow up on past-due accounts.
• Reconcile customer accounts and investigate discrepancies.
• Maintain accurate customer account records.
• Assist with collection efforts while maintaining positive customer relationships.
• Prepare daily deposits and verify payment postings.
• Support dealership departments with account-related inquiries.
• Assist with month-end receivable reconciliations.

General Accounting Responsibilities

• Maintain organized financial records and supporting documentation.
• Assist with account reconciliations and audit requests.
• Support month-end and year-end accounting processes.
• Ensure compliance with company policies and accounting procedures.
• Work closely with sales, service, parts, and management teams to resolve accounting issues.
• Maintain confidentiality of financial and employee information.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED required; associate degree in accounting or related field preferred.
• Previous accounts payable, accounts receivable, bookkeeping, or dealership accounting experience preferred.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Proficient in Microsoft Office, including Excel.
• Experience with dealership management systems and accounting software preferred.
• Strong communication and customer service skills.
• Ability to work independently and as part of a team.

Physical Requirements

• Ability to sit for extended periods while working on a computer.
• Ability to occasionally lift up to 20 pounds.
• Ability to communicate effectively in person, by phone, and electronically.

Success Factors

• Timely processing of invoices and payments.
• Accurate account reconciliations.
• Low error rate in financial transactions.
• Effective management of receivables and collections.
• Strong internal and external customer service.
• Consistent compliance with company policies and accounting standards.